The statement
Digital Transformation Agency policy for responsible Artificial Intelligence (AI) use sets mandatory requirements for the National Health Funding Body's accountable official and transparency statement. (Template language)
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government, Standard for AI transparency statements and Staff guidance on public generative AI shape the Australian Government’s approach to adopting the benefits of Artificial Intelligence (AI) while supporting its safe, ethical and responsible use. (Template language)
The National Health Funding Body (NHFB) and our Shared Services provider (the Department of Health, Disability and Ageing) are committed to the safe, ethical and responsible adoption of our AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
This AI transparency statement explains how the NHFB intends to use AI and the measures we take to ensure it aligns with the Australian public’s expectation for safe and responsible adoption and use of AI technologies by the government.
The Organisation for Economic Cooperation and Development (OECD) defines AI as “a machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations, or decisions that can influence physical or virtual environments. Different AI systems vary in their levels of autonomy and adaptiveness after deployment.”
The Department of Health, Disability and Ageing, along with other Commonwealth agencies, has adopted the OECD definition of AI as outlined in the Policy for the responsible use of AI in government. (Template language)
The NHFB uses authorised AI tools (such as Anthropic’s Claude and Microsoft Copilot) on a limited basis, when undertaking routine internal administrative matters to maximise productivity, such as summarising internal policy information and producing Minutes of internal meetings.
The NHFB adopts a ‘ best practice, fit-for-purpose for a small agency’ approach across all business activity, including using AI. The Department of Health, Disability and Ageing (Health) provides shared services to the NHFB, including IT services and related guidance. Health’s AI guidance specifies that only authorised AI tools may be introduced and used for approved use cases.
The NHFB continues to assess available AI tools to determine the benefits the technology provides while ensuring that our AI initiatives align with our values and are in the best interests of the public.
The NHFB is developing a strategic position on our AI adoption. The strategy will include the use of approved AI tools that enhance the quality and efficiency of our services to support our commitment to innovation and excellence.
The NHFB will also meet the Digital Transformation Agency’s (DTA) requirements under its Policy for the responsible use of AI in government. This includes having an AI use case register, AI impact assessments and clear guidance for staff about AI ethics principles. (Template language)
The NHFB is committed to the safe, ethical and responsible adoption and enhancement of AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
In accordance with the DTA’s classification system for AI in government, the NHFB may use AI as described below:
- Usage Patterns – this includes providing insights through analytics and enhancing workplace productivity. This allows our people to focus on more complex and meaningful work.
- Domains may include corporate and enabling, service delivery and data analysis to identify patterns or anomalies in data to support legislative compliance.
Examples of how we are applying AI in these domains include:
- Summarising reports, meeting minutes, and stakeholder feedback.
- Conducting general background research.
All outputs generated with the assistance of AI in the NHFB will be assessed by a person as an ongoing operation to provide meaningful assessment and oversight to ensure accuracy and reliability of outcomes.
One of the NHFB’s key priorities is to ensure the integrity of public hospital funding by identifying and analysing public hospital services to minimise duplicate payments made through other Commonwealth programs. This data is excluded from use in any AI capacity, until such time as AI tools are approved for this level of sensitive information.
Compliance with relevant legislation
As part of our adoption of AI technology, we are ensuring compliance with all relevant legislation:
- Freedom of Information Act 1982 (Cth)
The NHFB will continue to evaluate, review or update our data governance requirements against the application of AI, to ensure our approach remains fit for purpose and in keeping with the provisions and the NHFB’s obligations under the National Health Reform (NHR) Act 2011.
Public interaction and impact Also appears in 14 other agencies ABS ACCC ACQSC AER AIC AIFS ALRC ARPANSA ASSEA BOM CCA DCCEEW GBRMPA WGEA
The NHFB does not utilise public facing AI applications that involve direct public interaction or significant public impact. This Statement will be updated if this changes.
The NHFB’s Deputy Chief Executive Officer is appointed as the AI Accountable Official (AI AO). (Template language)
The AI AO oversees AI use cases and ensures we comply with whole-of-government AI policies and ethical guidelines. The AI AO will review the NHFB’s AI Transparency Statement at least once a year and update it if we make any major changes to how we use AI, or if anything new needs to be included.
Questions about this statement or the NHFB’s use of AI, please contact our AI Accountable Official via email: (Template language)
National Health Funding Body
Attn: AI Accountable Official
GPO Box 1252
CANBERRA ACT 2601
Email: nhfb.enquiries@nhfb.gov.au (Template language)
The NHFB acknowledges the Traditional Owners of Country throughout Australia, and their continuing connection to land, water and community. We pay our respects to them and their cultures and to Elders both past and present.
[image: Acknowledgement of Country banner]
- Background
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government along with the Standard for AI transparency statements and the Interim guidance on government use of public generative AI tools, shapes the Australian Government’s approach to adopt the benefits of Artificial Intelligence (AI) while supporting safe, ethical and responsible use of AI. This transparency statement developed below helps align with DTA’s requirements.
The National Health Funding Body (NHFB)and our Shared Services provider (the Department of Health and Aged Care) is committed to safe, ethical and responsible adoption and enhancement of our AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
- Scope
The purpose of this statement is to explain how the NHFB intends to use AI and the measures we take to ensure it aligns with the Australian public’s expectation for safe and responsible adoption and use of AI technologies by the government.
- Definitions
What is AI?
AI technology was agreed by Organisation for Economic Cooperation and Development (OECD) member countries in November 2023 to be defined as “a machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations or decisions that can influence physical or virtual environments. Different AI systems vary in their levels of autonomy and adaptiveness after deployment.” The department, along with other Commonwealth agencies, have adopted the OECD definition of AI as outlined in the Policy for the responsible use of AI in government.
Transparency Statement
Why we use AI
The National Health Funding Body (NHFB) seeks to enhance the quality and efficiency of our services through our commitment to innovation and excellence. The NHFB may pursue utilising AI to take advantage of the benefits the technology provides while carefully managing the risks to support our vision of improving the transparency of public hospital funding in Australia.
How we use AI
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government (the policy) along with the Standard for AI transparency statements, Interim guidance on government use of public generative AI tools and Australia’s AI Ethics Principles, provides requirements for Australian Government agencies to use AI safely, responsibly and ethically. This statement outlines how the NHFB will implement these policy requirements.
The NHFB may use both generative and narrow model AI and in accordance with the DTA’s Classification systems for use, we may use AI as described below:
- Usage Patterns includes providing insights through analytics, and enhancing workplace productivity. This allows our people to focus on more complex and meaningful work.
- Domains may include corporate and enabling, service delivery and data analysis.
All outputs generated with the assistance of AI in the NHFB will be assessed by a human to provide meaningful assessment and oversight and not for decision making purposes.
Public interaction and impact
At present, the NHFB does not utilise public facing AI applications that involve direct public interaction or significant public impact. This transparency statement will be updated if this changes
Ensuring safe and responsible use of AI
The NHFB is committed to using AI responsibly and transparently, ensuring that our AI initiatives align with our values and are in the best interests of the public. We will continue to work closely with our Shared Services provider and use AI in accordance with applicable legislation, regulations, frameworks, policies and best practice. We will be transparent as we enable, prepare, engage, and embrace responsibly the evolving AI technology and policy requirements.
The NHFB will work to adopt our Shared Services provider AI policy and guidance material. These will align with the DTA’s Policy, advice and guidance on for the safe, responsible and ethical use of AI. We will also ensure these will conform with the proposed mandatory guiderails for AI in high-risk settings that are currently being developed by the Department of Industry, Science and Resources.
We will leverage whole of Australian Government policies and internally develop additional policies and guidance materials as required for the following elements:
- AI Governance and approval processes
- Acceptable use of AI in the agency
- Ethical considerations
- Freedom of Information (FOI) considerations
- Record keeping
- Privacy and consent
- Security, procurement of AI systems
- Risk mitigation and technical guardrails
- Roles and responsibilities when using AI and required training for identified roles.
These internally developed policies will apply to all employees (including contractors) and consultants.
This transparency statement will be updated as the NHFB continues to develop and evolve the usage, policies and technology.
Accountable Official
The Deputy Chief Executive Officer is appointed as our AI Accountable Official for the NHFB.
How to contact us about our use of AI
If you have any questions about this statement or the NHFB’s use of AI you can contact our AI Accountable Official as follows:
Email: enquires@nhfb.gov.au
Postal Address:
National Health Funding Body
Attn: AI Accountable Official
GPO Box 1252
CANBERRA ACT 2601
Australia
- Background
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government along with the Standard for AI transparency statements and the Interim guidance on government use of public generative AI tools, shapes the Australian Government’s approach to adopt the benefits of Artificial Intelligence (AI) while supporting safe, ethical and responsible use of AI. This transparency statement developed below helps align with DTA’s requirements.
The National Health Funding Body (NHFB)and our Shared Services provider (the Department of Health and Aged Care) is committed to safe, ethical and responsible adoption and enhancement of our AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
- Scope
The purpose of this statement is to explain how the NHFB intends to use AI and the measures we take to ensure it aligns with the Australian public’s expectation for safe and responsible adoption and use of AI technologies by the government.
- Definitions
What is AI?
AI technology was agreed by Organisation for Economic Cooperation and Development (OECD) member countries in November 2023 to be defined as “a machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations or decisions that can influence physical or virtual environments. Different AI systems vary in their levels of autonomy and adaptiveness after deployment.” The department, along with other Commonwealth agencies, have adopted the OECD definition of AI as outlined in the Policy for the responsible use of AI in government.
Transparency Statement
Why we use AI
The National Health Funding Body (NHFB) seeks to enhance the quality and efficiency of our services through our commitment to innovation and excellence. The NHFB may pursue utilising AI to take advantage of the benefits the technology provides while carefully managing the risks to support our vision of improving the transparency of public hospital funding in Australia.
How we use AI
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government (the policy) along with the Standard for AI transparency statements, Interim guidance on government use of public generative AI tools and Australia’s AI Ethics Principles, provides requirements for Australian Government agencies to use AI safely, responsibly and ethically. This statement outlines how the NHFB will implement these policy requirements.
The NHFB may use both generative and narrow model AI and in accordance with the DTA’s Classification systems for use, we may use AI as described below:
- Usage Patterns includes providing insights through analytics, and enhancing workplace productivity. This allows our people to focus on more complex and meaningful work.
- Domains may include corporate and enabling, service delivery and data analysis.
All outputs generated with the assistance of AI in the NHFB will be assessed by a human to provide meaningful assessment and oversight and not for decision making purposes.
Public interaction and impact
At present, the NHFB does not utilise public facing AI applications that involve direct public interaction or significant public impact. This transparency statement will be updated if this changes
Ensuring safe and responsible use of AI
The NHFB is committed to using AI responsibly and transparently, ensuring that our AI initiatives align with our values and are in the best interests of the public. We will continue to work closely with our Shared Services provider and use AI in accordance with applicable legislation, regulations, frameworks, policies and best practice. We will be transparent as we enable, prepare, engage, and embrace responsibly the evolving AI technology and policy requirements.
The NHFB will work to adopt our Shared Services provider AI policy and guidance material. These will align with the DTA’s Policy, advice and guidance on for the safe, responsible and ethical use of AI. We will also ensure these will conform with the proposed mandatory guiderails for AI in high-risk settings that are currently being developed by the Department of Industry, Science and Resources.
We will leverage whole of Australian Government policies and internally develop additional policies and guidance materials as required for the following elements:
- AI Governance and approval processes
- Acceptable use of AI in the agency
- Ethical considerations
- Freedom of Information (FOI) considerations
- Record keeping
- Privacy and consent
- Security, procurement of AI systems
- Risk mitigation and technical guardrails
- Roles and responsibilities when using AI and required training for identified roles.
These internally developed policies will apply to all employees (including contractors) and consultants.
This transparency statement will be updated as the NHFB continues to develop and evolve the usage, policies and technology.
Accountable Official
The Deputy Chief Executive Officer is appointed as our AI Accountable Official for the NHFB.
How to contact us about our use of AI
If you have any questions about this statement or the NHFB’s use of AI you can contact our AI Accountable Official as follows:
Email: enquires@nhfb.gov.au
Postal Address:
National Health Funding Body
Attn: AI Accountable Official
GPO Box 1252
CANBERRA ACT 2601
Australia
Digital Transformation Agency policy for responsible AI use sets mandatory requirements for the National Health Funding Body's accountable official and transparency statement.
- Background
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government along with the Standard for AI transparency statements and the Interim guidance on government use of public generative AI tools, shapes the Australian Government’s approach to adopt the benefits of Artificial Intelligence (AI) while supporting safe, ethical and responsible use of AI. This transparency statement developed below helps align with DTA’s requirements.
The National Health Funding Body (NHFB)and our Shared Services provider (the Department of Health and Aged Care) is committed to safe, ethical and responsible adoption and enhancement of our AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
- Scope
The purpose of this statement is to explain how the NHFB intends to use AI and the measures we take to ensure it aligns with the Australian public’s expectation for safe and responsible adoption and use of AI technologies by the government.
- Definitions
What is AI?
AI technology was agreed by Organisation for Economic Cooperation and Development (OECD) member countries in November 2023 to be defined as “a machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations or decisions that can influence physical or virtual environments. Different AI systems vary in their levels of autonomy and adaptiveness after deployment.” The department, along with other Commonwealth agencies, have adopted the OECD definition of AI as outlined in the Policy for the responsible use of AI in government.
AI transparency statement
Why we use AI
The National Health Funding Body (NHFB) seeks to enhance the quality and efficiency of our services through our commitment to innovation and excellence. The NHFB may pursue utilising AI to take advantage of the benefits the technology provides while carefully managing the risks to support our vision of improving the transparency of public hospital funding in Australia.
How we use AI
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government (the policy) along with the Standard for AI transparency statements, Interim guidance on government use of public generative AI tools and Australia’s AI Ethics Principles, provides requirements for Australian Government agencies to use AI safely, responsibly and ethically. This statement outlines how the NHFB will implement these policy requirements.
The NHFB may use both generative and narrow model AI and in accordance with the DTA’s Classification systems for use, we may use AI as described below:
- Usage Patterns includes providing insights through analytics, and enhancing workplace productivity. This allows our people to focus on more complex and meaningful work.
- Domains may include corporate and enabling, service delivery and data analysis.
All outputs generated with the assistance of AI in the NHFB will be assessed by a human to provide meaningful assessment and oversight and not for decision making purposes.
Public interaction and impact
At present, the NHFB does not utilise public facing AI applications that involve direct public interaction or significant public impact. This transparency statement will be updated if this changes
Ensuring safe and responsible use of AI
The NHFB is committed to using AI responsibly and transparently, ensuring that our AI initiatives align with our values and are in the best interests of the public. We will continue to work closely with our Shared Services provider and use AI in accordance with applicable legislation, regulations, frameworks, policies and best practice. We will be transparent as we enable, prepare, engage, and embrace responsibly the evolving AI technology and policy requirements.
The NHFB will work to adopt our Shared Services provider AI policy and guidance material. These will align with the DTA’s Policy, advice and guidance on for the safe, responsible and ethical use of AI. We will also ensure these will conform with the proposed mandatory guiderails for AI in high-risk settings that are currently being developed by the Department of Industry, Science and Resources.
We will leverage whole of Australian Government policies and internally develop additional policies and guidance materials as required for the following elements:
- AI Governance and approval processes
- Acceptable use of AI in the agency
- Ethical considerations
- Freedom of Information (FOI) considerations
- Record keeping
- Privacy and consent
- Security, procurement of AI systems
- Risk mitigation and technical guardrails
- Roles and responsibilities when using AI and required training for identified roles.
These internally developed policies will apply to all employees (including contractors) and consultants.
This transparency statement will be updated as the NHFB continues to develop and evolve the usage, policies and technology.
Accountable Official
The Deputy Chief Executive Officer is appointed as our AI Accountable Official for the NHFB.
How to contact us about our use of AI
If you have any questions about this statement or the NHFB’s use of AI you can contact our AI Accountable Official as follows:
Email: nhfb.enquiries@nhfb.gov.au
Postal Address:
National Health Funding Body
Attn: AI Accountable Official
GPO Box 1252
CANBERRA ACT 2601
Australia
Fri, 2025-02-28 12:00
Digital Transformation Agency policy for responsible AI use sets mandatory requirements for the National Health Funding Body's accountable official and transparency statement.
- Background
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government along with the Standard for AI transparency statements and the Interim guidance on government use of public generative AI tools, shapes the Australian Government’s approach to adopt the benefits of Artificial Intelligence (AI) while supporting safe, ethical and responsible use of AI. This transparency statement developed below helps align with DTA’s requirements.
The National Health Funding Body (NHFB)and our Shared Services provider (the Department of Health and Aged Care) is committed to safe, ethical and responsible adoption and enhancement of our AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
- Scope
The purpose of this statement is to explain how the NHFB intends to use AI and the measures we take to ensure it aligns with the Australian public’s expectation for safe and responsible adoption and use of AI technologies by the government.
- Definitions
What is AI?
AI technology was agreed by Organisation for Economic Cooperation and Development (OECD) member countries in November 2023 to be defined as “a machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations or decisions that can influence physical or virtual environments. Different AI systems vary in their levels of autonomy and adaptiveness after deployment.” The department, along with other Commonwealth agencies, have adopted the OECD definition of AI as outlined in the Policy for the responsible use of AI in government.
AI transparency statement
Why we use AI
The National Health Funding Body (NHFB) seeks to enhance the quality and efficiency of our services through our commitment to innovation and excellence. The NHFB may pursue utilising AI to take advantage of the benefits the technology provides while carefully managing the risks to support our vision of improving the transparency of public hospital funding in Australia.
How we use AI
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government (the policy) along with the Standard for AI transparency statements, Interim guidance on government use of public generative AI tools and Australia’s AI Ethics Principles, provides requirements for Australian Government agencies to use AI safely, responsibly and ethically. This statement outlines how the NHFB will implement these policy requirements.
The NHFB may use both generative and narrow model AI and in accordance with the DTA’s Classification systems for use, we may use AI as described below:
- Usage Patterns includes providing insights through analytics, and enhancing workplace productivity. This allows our people to focus on more complex and meaningful work.
- Domains may include corporate and enabling, service delivery and data analysis.
All outputs generated with the assistance of AI in the NHFB will be assessed by a human to provide meaningful assessment and oversight and not for decision making purposes.
Public interaction and impact
At present, the NHFB does not utilise public facing AI applications that involve direct public interaction or significant public impact. This transparency statement will be updated if this changes
Ensuring safe and responsible use of AI
The NHFB is committed to using AI responsibly and transparently, ensuring that our AI initiatives align with our values and are in the best interests of the public. We will continue to work closely with our Shared Services provider and use AI in accordance with applicable legislation, regulations, frameworks, policies and best practice. We will be transparent as we enable, prepare, engage, and embrace responsibly the evolving AI technology and policy requirements.
The NHFB will work to adopt our Shared Services provider AI policy and guidance material. These will align with the DTA’s Policy, advice and guidance on for the safe, responsible and ethical use of AI. We will also ensure these will conform with the proposed mandatory guiderails for AI in high-risk settings that are currently being developed by the Department of Industry, Science and Resources.
We will leverage whole of Australian Government policies and internally develop additional policies and guidance materials as required for the following elements:
- AI Governance and approval processes
- Acceptable use of AI in the agency
- Ethical considerations
- Freedom of Information (FOI) considerations
- Record keeping
- Privacy and consent
- Security, procurement of AI systems
- Risk mitigation and technical guardrails
- Roles and responsibilities when using AI and required training for identified roles.
These internally developed policies will apply to all employees (including contractors) and consultants.
This transparency statement will be updated as the NHFB continues to develop and evolve the usage, policies and technology.
Accountable Official
The Deputy Chief Executive Officer is appointed as our AI Accountable Official for the NHFB.
How to contact us about our use of AI
If you have any questions about this statement or the NHFB’s use of AI you can contact our AI Accountable Official as follows:
Email: nhfb.enquiries@nhfb.gov.au
Postal Address:
National Health Funding Body
Attn: AI Accountable Official
GPO Box 1252
CANBERRA ACT 2601
Australia
Fri, 2025-02-28 12:00
Digital Transformation Agency policy for responsible AI use sets mandatory requirements for the National Health Funding Body's accountable official and transparency statement.
- Background
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government, Standard for AI transparency statements and Staff guidance on public generative AI shape the Australian Government’s approach to adopting the benefits of Artificial Intelligence (AI) while supporting its safe, ethical and responsible use.
The National Health Funding Body (NHFB) and our Shared Services provider (the Department of Health, Disability and Ageing) are committed to the safe, ethical and responsible adoption of our AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
- Scope
This AI transparency statement explains how the NHFB intends to use AI and the measures we take to ensure it aligns with the Australian public’s expectation for safe and responsible adoption and use of AI technologies by the government.
- Definitions
What is AI?
The Organisation for Economic Cooperation and Development (OECD) defines AI as “a machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations, or decisions that can influence physical or virtual environments. Different AI systems vary in their levels of autonomy and adaptiveness after deployment.”
The Department of Health, Disability and Ageing, along with other Commonwealth agencies, has adopted the OECD definition of AI as outlined in the Policy for the responsible use of AI in government.
AI transparency statement
The NHFB uses authorised AI tools (such as Anthropic’s Claude and Microsoft Copilot) on a limited basis, when undertaking routine internal administrative matters to maximise productivity, such as summarising internal policy information and producing Minutes of internal meetings.
The NHFB adopts a ‘ best practice, fit-for-purpose for a small agency’ approach across all business activity, including using AI. The Department of Health, Disability and Ageing (Health) provides shared services to the NHFB, including IT services and related guidance. Health’s AI guidance specifies that only authorised AI tools may be introduced and used for approved use cases.
The NHFB continues to assess available AI tools to determine the benefits the technology provides while ensuring that our AI initiatives align with our values and are in the best interests of the public.
The NHFB is developing a strategic position on our AI adoption. The strategy will include the use of approved AI tools that enhance the quality and efficiency of our services to support our commitment to innovation and excellence.
The NHFB will also meet the Digital Transformation Agency’s (DTA) requirements under its Policy for the responsible use of AI in government. This includes having an AI use case register, AI impact assessments and clear guidance for staff about AI ethics principles.
In-scope
The NHFB is committed to the safe, ethical and responsible adoption and enhancement of AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
In accordance with the DTA’s classification system for AI in government, the NHFB may use AI as described below:
- Usage Patterns – this includes providing insights through analytics and enhancing workplace productivity. This allows our people to focus on more complex and meaningful work.
- Domains may include corporate and enabling, service delivery and data analysis to identify patterns or anomalies in data to support legislative compliance.
Examples of how we are applying AI in these domains include:
- Summarising reports, meeting minutes, and stakeholder feedback.
- Drafting documentation.
- Conducting general background research.
All outputs generated with the assistance of AI in the NHFB will be assessed by a person as an ongoing operation to provide meaningful assessment and oversight to ensure accuracy and reliability of outcomes.
Out-of-scope
One of the NHFB’s key priorities is to ensure the integrity of public hospital funding by identifying and analysing public hospital services to minimise duplicate payments made through other Commonwealth programs. This data is excluded from use in any AI capacity, until such time as AI tools are approved for this level of sensitive information.
Compliance with relevant legislation
As part of our adoption of AI technology, we are ensuring compliance with all relevant legislation:
- Archives Act 1983 (Cth)
- Freedom of Information Act 1982 (Cth)
- Privacy Act 1988 (Cth)
- NHFB’s Privacy Policy.
The NHFB will continue to evaluate, review or update our data governance requirements against the application of AI, to ensure our approach remains fit for purpose and in keeping with the provisions and the NHFB’s obligations under the National Health Reform (NHR) Act 2011.
Public interaction and impact
The NHFB does not utilise public facing AI applications that involve direct public interaction or significant public impact. This Statement will be updated if this changes.
Accountable Official
The NHFB’s Deputy Chief Executive Officer is appointed as the AI Accountable Official (AI AO).
The AI AO oversees AI use cases and ensures we comply with whole-of-government AI policies and ethical guidelines. The AI AO will review the NHFB’s AI Transparency Statement at least once a year and update it if we make any major changes to how we use AI, or if anything new needs to be included.
Contact us
Questions about this statement or the NHFB’s use of AI, please contact our AI Accountable Official via email:
Postal Address:
National Health Funding Body
Attn: AI Accountable Official
GPO Box 1252
CANBERRA ACT 2601
Email: nhfb.enquiries@nhfb.gov.au
Wed, 2026-05-06 12:00
Digital Transformation Agency policy for responsible AI use sets mandatory requirements for the National Health Funding Body's accountable official and transparency statement.
- Background
The Digital Transformation Agency’s (DTA) Policy for the responsible use of AI in government, Standard for AI transparency statements and Staff guidance on public generative AI shape the Australian Government’s approach to adopting the benefits of Artificial Intelligence (AI) while supporting its safe, ethical and responsible use.
The National Health Funding Body (NHFB) and our Shared Services provider (the Department of Health, Disability and Ageing) are committed to the safe, ethical and responsible adoption of our AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
- Scope
This AI transparency statement explains how the NHFB intends to use AI and the measures we take to ensure it aligns with the Australian public’s expectation for safe and responsible adoption and use of AI technologies by the government.
- Definitions
What is AI?
The Organisation for Economic Cooperation and Development (OECD) defines AI as “a machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations, or decisions that can influence physical or virtual environments. Different AI systems vary in their levels of autonomy and adaptiveness after deployment.”
The Department of Health, Disability and Ageing, along with other Commonwealth agencies, has adopted the OECD definition of AI as outlined in the Policy for the responsible use of AI in government.
AI transparency statement
The NHFB uses authorised AI tools (such as Anthropic’s Claude and Microsoft Copilot) on a limited basis, when undertaking routine internal administrative matters to maximise productivity, such as summarising internal policy information and producing Minutes of internal meetings.
The NHFB adopts a ‘ best practice, fit-for-purpose for a small agency’ approach across all business activity, including using AI. The Department of Health, Disability and Ageing (Health) provides shared services to the NHFB, including IT services and related guidance. Health’s AI guidance specifies that only authorised AI tools may be introduced and used for approved use cases.
The NHFB continues to assess available AI tools to determine the benefits the technology provides while ensuring that our AI initiatives align with our values and are in the best interests of the public.
The NHFB is developing a strategic position on our AI adoption. The strategy will include the use of approved AI tools that enhance the quality and efficiency of our services to support our commitment to innovation and excellence.
The NHFB will also meet the Digital Transformation Agency’s (DTA) requirements under its Policy for the responsible use of AI in government. This includes having an AI use case register, AI impact assessments and clear guidance for staff about AI ethics principles.
In-scope
The NHFB is committed to the safe, ethical and responsible adoption and enhancement of AI capabilities to support our vision of improving the transparency of public hospital funding in Australia.
In accordance with the DTA’s classification system for AI in government, the NHFB may use AI as described below:
- Usage Patterns – this includes providing insights through analytics and enhancing workplace productivity. This allows our people to focus on more complex and meaningful work.
- Domains may include corporate and enabling, service delivery and data analysis to identify patterns or anomalies in data to support legislative compliance.
Examples of how we are applying AI in these domains include:
- Summarising reports, meeting minutes, and stakeholder feedback.
- Drafting documentation.
- Conducting general background research.
All outputs generated with the assistance of AI in the NHFB will be assessed by a person as an ongoing operation to provide meaningful assessment and oversight to ensure accuracy and reliability of outcomes.
Out-of-scope
One of the NHFB’s key priorities is to ensure the integrity of public hospital funding by identifying and analysing public hospital services to minimise duplicate payments made through other Commonwealth programs. This data is excluded from use in any AI capacity, until such time as AI tools are approved for this level of sensitive information.
Compliance with relevant legislation
As part of our adoption of AI technology, we are ensuring compliance with all relevant legislation:
- Archives Act 1983 (Cth)
- Freedom of Information Act 1982 (Cth)
- Privacy Act 1988 (Cth)
- NHFB’s Privacy Policy.
The NHFB will continue to evaluate, review or update our data governance requirements against the application of AI, to ensure our approach remains fit for purpose and in keeping with the provisions and the NHFB’s obligations under the National Health Reform (NHR) Act 2011.
Public interaction and impact
The NHFB does not utilise public facing AI applications that involve direct public interaction or significant public impact. This Statement will be updated if this changes.
Accountable Official
The NHFB’s Deputy Chief Executive Officer is appointed as the AI Accountable Official (AI AO).
The AI AO oversees AI use cases and ensures we comply with whole-of-government AI policies and ethical guidelines. The AI AO will review the NHFB’s AI Transparency Statement at least once a year and update it if we make any major changes to how we use AI, or if anything new needs to be included.
Contact us
Questions about this statement or the NHFB’s use of AI, please contact our AI Accountable Official via email:
Postal Address:
National Health Funding Body
Attn: AI Accountable Official
GPO Box 1252
CANBERRA ACT 2601
Email: nhfb.enquiries@nhfb.gov.au
Wed, 2026-05-06 12:00
Acknowledgement of Country
The NHFB acknowledges the Traditional Owners of Country throughout Australia, and their continuing connection to land, water and community. We pay our respects to them and their cultures and to Elders both past and present.
[image: Acknowledgement of Country banner]
Statement text © National Health Funding Body. Most agency content is CC BY 4.0; check the original for its terms.