Organ and Tissue Authority

What’s changed

26 Feb 2026

Tracking begins. The statement says it was first published Feb 2025.
11 Sept 2026
substantive Rewrites its statement. It adds analytics use and a list of approved AI uses, and describes its own governance, where it previously said the Health department managed governance.
read by Claude Opus 5.5
- New use disclosed: analytics for insights in the corporate and enabling domain, as well as workplace productivity
- Four areas of approved AI tool use listed: content and communication, administration and collaboration, information management and research, and data analysis
- New commitment that AI does not make decisions or take administrative action on OTA's behalf
- New staff responsibility to check AI output before it is relied on or published
- New governance measures: assessment and approval of use cases, an internal register, staff training, human review, and risk and incident processes
- Health department's role narrowed to managing technology controls under a shared services arrangement; Removed: statement that the department manages the effectiveness and governance of AI use
- Review triggers extended to any other factor that materially affects the statement's accuracy
- Now cites the DTA Standard for AI transparency statements; Privacy Act year corrected to 1988
- Removed: general definition of AI
- Removed: Commitment dropped (will): Be transparent as we explore, adopt and integrate AI technology
- Added: AI use-case register: not mentioned → in place
- Added: Domain added: corporate and enabling
- Added: Monitoring and protection measures added
- Added: New commitment (human oversight): Staff check AI-generated content for accuracy, appropriateness and compliance before it is relied on, shared or published
- Added: New commitment (will not): AI does not make decisions or take administrative action on behalf of OTA
- Added: Safeguard added: human review of outputs
- Added: Safeguard added: incident or concern reporting
- Added: Safeguard added: privacy or security controls
- Added: Safeguard added: risk assessment
- Added: Safeguard added: staff training
- Added: Safeguard added: use case register
- Added: Staff training: not mentioned → available
- Added: Usage pattern added: analytics for insights
- Changed: Policy version referenced: v1 → unspecified
Show the words that changed ↓

What the statement says

The OTA uses approved AI tools for workplace productivity and analytics in its corporate functions, such as drafting, summarising and presenting data, and says AI makes no decisions and the public is not significantly affected by it without human review. It governs this through an Accountable Official (the Chief Operating Officer), use-case approval, an internal register, staff training and human review, with the Department of Health, Disability and Ageing managing technology controls. read by Claude Opus 5.5

What it says AI is used for

Workplace productivity
Analytics for insights
Corporate and enabling

Public-facing AI: none

Safeguards named: risk assessment, use-case register, staff training, human review of outputs, incident or concern reporting, privacy or security controls

The Standard’s eight elements 8 of 8

Found: Intentions behind AI use
Found: Use classified by DTA usage pattern or domain
Found: Public-facing use addressed
Found: Monitoring and protection measures
Found: Compliance with the policy
Found: Compliance with legislation
Found: Date last updated
Found: Public contact

What the policy requires Policy v2.0

Accountable official: Chief Operating Officer
Strategic position on AI: not mentioned
AI use-case register: in place
Staff training: available
Policy version referenced: unspecified version

What the AI Plan asks AI Plan

Chief AI Officer: not mentioned

Dates as of 12 Oct 2026

Review schedule: annually and when the approach changes
Says it was last updated: 7 Sept 2026
Last change we saw: 11 Sept 2026
Updated since policy v2.0: yes
Annual review: stated date within the last year

Commitments

will not AI does not make decisions or take administrative action on behalf of OTA
human oversight Staff check AI-generated content for accuracy, appropriateness and compliance before it is relied on, shared or published
will Review this statement annually or when we make a significant change to our approach to AI

The statement

How to read this

Artificial intelligence transparency statement Also appears in 11 other agencies ADHA AFMA CCA CGC DAFF DCCEEW DISR FWC HOUSEREPS JSA NZEA

The Australian Organ and Tissue Donation and Transplantation Authority (OTA) is committed to using artificial intelligence ethically, safely, responsibly and lawfully.

Our approach is guided by the Digital Transformation Agency’s Policy for the responsible use of AI in government and Standard for AI transparency statements. (Template language)

OTA uses AI to improve productivity, communication and access to information. AI can help staff complete routine tasks more efficiently and support the preparation, presentation and analysis of information.

Under the Australian Government’s classification system for AI use , OTA uses AI for workplace productivity and analytics for insights in the corporate and enabling domain.

OTA uses approved AI tools to support:

content and communication, including preparing, editing and presenting written and visual material
workplace administration and collaboration, including supporting meetings, task management and internal communication
information management and research, including finding, extracting, summarising and synthesising information from available sources
data analysis and presentation, including identifying insights and presenting data in accessible formats.

AI does not make decisions or take administrative action on behalf of OTA. Members of the public do not directly interact with these AI tools and are not significantly affected by AI outputs without human review.

OTA staff remain responsible for checking AI-generated content for accuracy, appropriateness and compliance before it is relied on, shared or published.

OTA manages AI use through its governance and risk management arrangements. These include:

oversight by OTA’s Accountable Official (Template language)
assessment and approval of AI use cases
maintaining an internal register of AI use cases
staff training and guidance Also appears in 1 other agency DITRDCA
human review of AI-generated outputs
processes for managing AI risks, concerns and incidents.

The Department of Health, Disability and Ageing supports the OTA through a Shared Services arrangement, which includes managing the relevant enterprise technology controls for AI services it provides to OTA.

OTA uses AI in accordance with the Policy for the responsible use of AI in government and applicable laws and requirements, including the Privacy Act 1988. (Template language)

We monitor the use and effectiveness of AI through use-case oversight, staff feedback and the review of identified risks, issues and incidents. We apply safeguards to reduce the risk of inaccurate, inappropriate or harmful outputs.

We review this statement at least annually, when we make a significant change to our approach to AI, or when another factor materially affects the statement’s accuracy.

The Chief Operating Officer is OTA’s Accountable Official for the responsible use of AI. (Template language)

If you have questions or concerns about OTA’s use of AI, please contact us.

This statement was first published in February 2025.

Every version

Every copy the daily scrape saved that differed from the one before, including minor edits. Pick a dot to see the statement as it was then.

11 Sept 2026 substantive +1071

Rewrites its statement. It adds analytics use and a list of approved AI uses, and describes its own governance, where it previously said the Health department managed governance.
read by Claude Opus 5.5

The words that changed

# AIrtificial intelligence transparency statement The Australian Organ and Tissue Donation and Transplantation Authority (OTA) is committed to using artificial intelligence ethically, safely, responsibly and lawfully. Our approach is guided by the Digital Transformation Agency'’s [_Policy for the responsible use of AI in government_](https://www.digital.gov.au/~~sites/default/files/documents/2024-08/Policy%20for%20the%20responsible%20use%20of%20AI%20in%20government%20v1.1.pdf) \_\_ sets out the Australian Government approach to embrace the opportunities of~~ai/ai-in-government-policy) and [_Standard for AI transparency statements_](https://www.digital.gov.au/ai/ai-in-government-policy/standard-ai-transparency-statements). ### Why we use AI OTA uses AI to improve productivity, communication and access to information. AI can~~d provide for safe and responsible use of AI. Artificial Intelligenc~~ help staff complete routine tasks more efficiently and support the preparation, presentation and analysis of information. ### How we use (AI~~) describes a family of technologies that can bring together computing power, scalability, networking, connected dev~~ Under the Australian Government’s [_classification system for AI use_](https://www.digital.gov.au/policy/ai/resources/use-classification) , OTA uses AI for workplace productivity and analytices ~~and interfaces, and data. AI systems can be programmed to perform specific tasks such as reasoning, planning, natural language processing, computer vision, audio process~~for insights in the corporate and enabling domain. ### OTA uses approved AI tools to support: - content and communication, including preparing, editing and presenting written and visual material - workplace administration and collaboration, including supporting meetings, interaction, prediction and more. AI systems can operate with varying levels of autonomy. The Australian Organ and Tissue Donation and Transplantation Authority (OTA) is committed to identifying ethical, responsible and meaningful use when considering the adoption of AI capabilities. We will be transparent as we explore, adopt and integrate AI technology to benefit staff and external stakeholders. The OTA uses AI for workplace productivity, as outlined in the [classificatitask management and internal communication - information management and research, including finding, extracting, summarising and synthesising information from available sources - data analysis and presentation, including identifying insights and presenting data in accessible formats. AI does not make decisions or take administrative action on behalf of OTA. Members of the public do not directly interact with these AI tools and are not significantly affected by AI outputs without human review. OTA staff remain responsible for checking AI-generated content for accuracy, appropriateness and compliance before it is relied on, system for AI use](https://www.digital.gov.au/policy/ai/resources/use-classification) on [digital.gov.au](https://www.digital.gov.au/). This is to reduce the time required for specific routine administrative tasks, such as document summaries, and does not interact with or impact the public. The effectiveness and governance are managed by the Department of Health, Disability and Ageing. This use is compliant with relevant legislation, including the Privacy Act 1998, and each requirement underhared or published. ### How we manage AI OTA manages AI use through its governance and risk management arrangements. These include: - oversight by OTA’s Accountable Official - assessment and approval of AI use cases - maintaining an internal register of AI use cases - staff training and guidance - human review of AI-generated outputs - processes for managing AI risks, concerns and incidents. The Department of Health, Disability and Ageing supports the OTA through a Shared Services arrangement, which includes managing the relevant enterprise technology controls for AI services it provides to OTA. ### Our commitment OTA uses AI in accordance with the [_Policy for the responsible use of AI in government](https://www.digital.gov.au/sites/default/files/documents/2024-08/Policy%20for%20the%20responsible%20use%20of%20AI%20in%20government%20v1.1.pdf). The Chief Operating Officer is designated as the accountable official. This AI transparency statement was first published to our websi_ and applicable laws and requirements, including the _Privacy Act 1988_. We monitor the use and effectiveness of AI through use-case oversight, staff feedback and the review of identified risks, issues and incidents. We apply safeguards to reduce the risk of inaccurate, in ~~February 2025. This statement will be reviewed~~appropriate or harmful outputs. We review this statement at least annually, or when we make any significant change to our approach to AI ~~as outlined above. If you have questions about this statement~~, or when another factor materially affects the statement’s accuracy. The Chief Operating Officer is OTA’s Accountable Official for the responsible use of AI. ### Contact If you have questions or concerns about OTA’s use of AI, please [_contact us_](https://www.donatelife.gov.au/contact-us). This statement was first published in February 2025.

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26 Feb 2026 first tracked +2285

First tracked version.
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