APS AI Tracker

NAA

National Archives of Australia

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Tracked since 11 Nov 2025 · 1 change of substance across 4 captures · last changed 26 Feb 2026

The story so far

How to read this

  1. Tracking begins. The statement already existed; when National Archives of Australia first published it is not recorded.

  2. substantive National Archives names a Chief AI Officer, changes its accountable official, expands the AI uses disclosed and adds a no-decision-making, no-public-interaction commitment.

    read by Claude Opus 5
    • Assistant Director-General Technology named Chief Artificial Intelligence Officer
    • Accountable official changed from ADG Technology/CIO to Chief Information and Data Governance Officer
    • New commitment: no AI in decision-making processes or public interaction
    • New uses disclosed: transcription and content extraction, description extraction and enhancement, open access document summarisation
    • Governance detail added: tool/user registration, cyber assessment, mandatory AI training, risk and ethics assessments
    • Governance policy renamed 'Access to publicly available Artificial Intelligence policy'
    • Authorisation date now 7 January 2026; CISO title dropped from sign-off
    • Removed: framing of AI use as limited pilots and 'no AI in external services or advice to the public'
    • Commitment dropped (will not): We do not use AI in any external services or advice we provide to the public
    • Commitment dropped (will): Continue to update this transparency statement to reflect AI implementation and adoption
    • AI use-case register: not mentioned → in place
    • Chief AI Officer: not mentioned → in place
    • New commitment (will not): We do not use AI in any decision-making processes or public interaction
    • New commitment (will): AI tools and users are registered; tools are Cyber assessed and staff are trained
    • New commitment (will): All use of AI is declared, so stakeholders have trust in our use of AI
    • Safeguard added: privacy or security controls
    • Safeguard added: staff training
    • Safeguard added: use case register
    • Staff training: not mentioned → mandatory
    Show the words that changed ↓

  3. One cosmetic edit with no change of substance: Changes the spelling of "focussing" to "focusing"; no change of substance.

What the statement says

How to read this

The National Archives says it uses AI only in the corporate and enabling domain --- text summarisation, transcription and content extraction, description enhancement, ideation and text refinement --- with no use in decision-making or public interaction. Governance runs through an internal policy on access to publicly available AI, the Information and Data Governance Committee, a Chief AI Officer (Assistant Director-General Technology), an accountable official (Chief Information and Data Governance Officer), registration of tools and users, and mandatory AI training. read by Claude Opus 5

What it says AI is used for

  • Workplace productivity
  • Corporate and enabling

Public-facing AI: none

Safeguards named: risk assessment, a governance body, an acceptable-use policy, staff training, use-case register, privacy or security controls

Against the Standard 6/8

  • Intentions behind AI use
  • Use classified by DTA usage pattern or domain
  • Public-facing use addressed
  • Monitoring and protection measures
  • Compliance with the policy
  • Compliance with legislation
  • Date last updated
  • Public contact

What the policy requiresPolicy v2.0

Accountable official
Chief Information and Data Governance Officer
Strategic position on AI
not mentioned
AI use-case register
in place
Staff training
mandatory
Policy version referenced
version 1

What the AI Plan asksAI Plan

Chief AI Officer
in place (Assistant Director-General Technology)

Currency as of 29 Aug 2026

Review cadence
annually and when the approach changes
Says it was last updated
no date given
Last change we observed
26 Feb 2026
Updated since policy 2.0
yes

Commitments

  • will notWe do not use AI in any decision-making processes or public interaction
  • willStatement reviewed annually, on significant change to our AI approach, or when new factors impact it
  • willMonitor AI access and usage, and ensure risks are identified and addressed
  • willAll use of AI is declared, so stakeholders have trust in our use of AI
  • willAI tools and users are registered; tools are Cyber assessed and staff are trained

The statement

How to read this

[image: Arrivals and departures board, Brisbane airport, 1954]

Artificial Intelligence (AI) transparency statementAlso appears in 18 other agenciesAASBACIARAFPAFSAARPCAUASBBOMDFATDSSDVAEDUCATIONFINANCEHSRANLAPCPSRSIATEQSA

The Digital Transformation Agency's Policy for the responsible use of AI in government sets out the Australian Government approach to embrace the opportunities of AI and provide for safe and responsible use of AI. Transparency is critical to building public trust and is an important aim of the policy and broader APS Reform agenda.

National Archives is dedicated to ongoing refinement and enhancement of our AI capabilities. We will be transparent as we enable and prepare, engage, monitor, adopt, review, evolve, integrate and pivot to changes in AI, the technology environment and Government policy requirements.

Chief Artificial Intelligence OfficerAlso appears in 1 other agencyCER

The National Archive' Assistant Director-General Technology is the Chief Artificial Intelligence Officer, responsible for leading organisational change and innovation, accelerating AI capability development and identifying opportunities for AI to enhance efficiency, policy and resource allocation.

The National Archives' Chief Information and Data Governance Officer is the accountable official for Artificial Intelligence within Archives, including implementation of Australian Government policy requirements. This includes ensuring National Archives is positioned for monitoring, measurement and capability development with AI. Central to this is a strong approach to governance, seeking to balance a culture of risk management with innovation.

The National Archives Access to publicly available Artificial Intelligence policy , outlines our principles, our risk tolerance, and the approval process for business use of publicly available AI. The Archives uses the Information and Data Governance Committee (IDGC) for consideration of AI business cases.

National Archives has processes to ensure that our:

  • AI access and use is appropriately governed and monitored – AI tools and users are registered
  • engagement with AI is confident, safe and responsible – AI tools are Cyber assessed and staff are trained
  • staff have the knowledge and capability to use AI appropriately – mandatory AI training is implemented
  • stakeholders have trust in our use of AI – all use of AI is declared, and
  • risks are identified and addressed – all specific business use cases include risk and ethics assessments.

AI use by National Archives according to usage patterns and domains

National Archives is using AI only in the corporate and enabling domain, focusing on refining ways of working and trialling AI functionality that enhances archival processes. We do not use AI in any decision-making processes or public interaction, and all possible efforts are taken to protect the public against negative impacts.

The primary use cases for internal AI relate to:

  • open access document text summarisation
  • transcription and content extraction
  • description extraction and enhancement
  • text review and refinement.

This AI use is supported by business cases that seek to improve processes or productivity. This includes general staff access to approved AI tools. Internal measures have been put in place to mitigate risk and monitor effectiveness.

This statement will be reviewed annually, when making a significant change to our approach to AI, or when any new factors impact this statement.

For further enquiries, contact us through our online contact form.

Authorised by:
Assistant Director-General, Technology
7 January 2026

Statement text © National Archives of Australia, reproduced for transparency tracking (most agency content is CC BY 4.0 — check the original for specifics).

Every revision

Every capture the daily scrape recorded that differed from the last, including edits with no change of substance. Pick a dot to view the statement as it stood at that capture.

  1. cosmetic-1

    Changes the spelling of "focussing" to "focusing"; no change of substance.

    read by Claude Opus 5
    View diff
    ![Arrivals and departures board, Brisbane airport, 1954](https://www.naa.gov.au/sites/default/files/styles/banner_image_general/public/2020-03/accountability-reporting-banner-std-7534887.jpg?itok=slC9n1a1) # Artificial Intelligence (AI) transparency statement The Digital Transformation Agency's [_Policy for the responsible use of AI in government_](https://www.digital.gov.au/sites/default/files/documents/2024-08/Policy%20for%20the%20responsible%20use%20of%20AI%20in%20government%20v1.1.pdf) sets out the Australian Government approach to embrace the opportunities of AI and provide for safe and responsible use of AI. Transparency is critical to building public trust and is an important aim of the policy and broader APS Reform agenda. National Archives is dedicated to ongoing refinement and enhancement of our AI capabilities. We will be transparent as we enable and prepare, engage, monitor, adopt, review, evolve, integrate and pivot to changes in AI, the technology environment and Government policy requirements. ## Chief Artificial Intelligence Officer The National Archive' Assistant Director-General Technology is the Chief Artificial Intelligence Officer, responsible for leading organisational change and innovation, accelerating AI capability development and identifying opportunities for AI to enhance efficiency, policy and resource allocation. ## Accountable Official The National Archives' Chief Information and Data Governance Officer is the accountable official for Artificial Intelligence within Archives, including implementation of Australian Government policy requirements. This includes ensuring National Archives is positioned for monitoring, measurement and capability development with AI. Central to this is a strong approach to governance, seeking to balance a culture of risk management with innovation. ## Governance The National Archives _Access to publicly available Artificial Intelligence policy_ , outlines our principles, our risk tolerance, and the approval process for business use of publicly available AI. The Archives uses the Information and Data Governance Committee (IDGC) for consideration of AI business cases. National Archives has processes to ensure that our: - AI access and use is appropriately governed and monitored – AI tools and users are registered - engagement with AI is confident, safe and responsible – AI tools are Cyber assessed and staff are trained - staff have the knowledge and capability to use AI appropriately – mandatory AI training is implemented - stakeholders have trust in our use of AI – all use of AI is declared, and - risks are identified and addressed – all specific business use cases include risk and ethics assessments. ## AI use by National Archives according to usage patterns and domains National Archives is using AI only in the corporate and enabling domain, focussing on refining ways of working and trialling AI functionality that enhances archival processes. We do not use AI in any decision-making processes or public interaction, and all possible efforts are taken to protect the public against negative impacts. The primary use cases for internal AI relate to: - open access document text summarisation - transcription and content extraction - description extraction and enhancement - ideation, and - text review and refinement. This AI use is supported by business cases that seek to improve processes or productivity. This includes general staff access to approved AI tools. Internal measures have been put in place to mitigate risk and monitor effectiveness. ## Review This statement will be reviewed annually, when making a significant change to our approach to AI, or when any new factors impact this statement. For further enquiries, contact us through our [online contact form](https://www.naa.gov.au/visit-us/contact-us#email-us). ## Authorisation Authorised by:\ Assistant Director-General, Technology\ 7 January 2026
    3ad1173
  2. substantive+801

    National Archives names a Chief AI Officer, changes its accountable official, expands the AI uses disclosed and adds a no-decision-making, no-public-interaction commitment.

    read by Claude Opus 5
    View diff
    ![Arrivals and departures board, Brisbane airport, 1954](https://www.naa.gov.au/sites/default/files/styles/banner_image_general/public/2020-03/accountability-reporting-banner-std-7534887.jpg?itok=slC9n1a1) # Artificial Intelligence (AI) transparency statement The Digital Transformation Agency's [_Policy for the responsible use of AI in government_](https://www.digital.gov.au/sites/default/files/documents/2024-08/Policy%20for%20the%20responsible%20use%20of%20AI%20in%20government%20v1.1.pdf) sets out the Australian Government approach to embrace the opportunities of AI and provide for safe and responsible use of AI. Transparency is critical to building public trust and is an important aim of the policy and broader APS Reform agenda. National Archives of Australia (National Archives) is dedicated to ongoing refinement and enhancement of our AI capabilities. We will be transparent as we enable and prepare, engage, monitor, adopt, review, evolve, integrate and pivot to changes in AI, the technology environment and Government policy requirements. ## AccountablChief Artificial Intelligence Officialer The National Archives’' Assistant Director-General, Technology, as Chief Information is the Chief Artificial Intelligence Officer, responsible for leading organisational change and innovation, accelerating AI capability development and identifying opportunities for AI to enhance efficiency, policy and resource allocation. ## Accountable Official The National Archives' Chief Information and Data Governance Officer, is the accountable official for Artificial Intelligence within Archives, including implementation of Australian Government policy requirements. This includes ensuring National Archives is positioned for monitoring, measurement and capability development with AI. Central to this is a strong approach to governance, seeking to balance a culture of risk management with innovation. ## Governance The National Archives _Access to publicly available AI (Artificial Intelligence) from NAA systems policy_ , outlines our principles, our risk tolerance, and the approval process for business use of publicly available AI. The Archives seeks to leverage our existing governance bodies and utiliuses the Information and Data Governance Committee (IDGC) for consideration of AI business cases. National Archives has processes to ensure: - our AI that our: - AI access and use is appropriately governed - our and monitored – AI tools and users are registered - engagement with AI is confident, safe and responsible - our stakeholders have trust in our use of AI - our risks are identified and addressed - our AI access and usage is monitored. ## Use of AI by National Archives National Archives is using AI internally in a limited fashion for business purposes – AI tools are Cyber assessed and staff are trained - staff have the knowledge and capability to use AI appropriately – mandatory AI training is implemented - stakeholders have trust in our use of AI – all use of AI is declared, and - risks are identified and addressed – all specific business use cases include risk and ethics assessments. ## AI use by National Archives according to usage patterns and domains National Archives is using AI only in the corporate and enabling domain, focussing on pilots refining ways of working. We do not use AI in any external services or advice we provide to the public. The primary use cases for internal AI adoption centre relate to: - text summarisation - ideation - review of non-sensitive outputs. ## Review The National Archives will continue to update this transparency statement to reflect implementation and adoption of AI technology. and trialling AI functionality that enhances archival processes. We do not use AI in any decision-making processes or public interaction, and all possible efforts are taken to protect the public against negative impacts. The primary use cases for internal AI relate to: - open access document text summarisation - transcription and content extraction - description extraction and enhancement - ideation, and - text review and refinement. This AI use is supported by business cases that seek to improve processes or productivity. This includes general staff access to approved AI tools. Internal measures have been put in place to mitigate risk and monitor effectiveness. ## Review This statement will be reviewed annually, when making a significant change to our approach to AI, or when any new factors impact this statement. For further enquiries, please [contact us through our [online contact usform](https://www.naa.gov.au/visit-us/contact-us#email-us). ## Authorisation Authorised by:\ Assistant Director-General, Technology\ Chief Information Officer\ Chief Information Security Officer\ 2 Jul7 January 20256
    078058e
  3. scrape noise-321

    Only the page's breadcrumb navigation dropped out of the capture; the statement text is unchanged.

    read by Claude Opus 5
    View diff
    ![Arrivals and departures board, Brisbane airport, 1954](https://www.naa.gov.au/sites/default/files/styles/banner_image_general/public/2020-03/accountability-reporting-banner-std-7534887.jpg?itok=slC9n1a1) ## Breadcrumb 1. [Home](https://www.naa.gov.au/) 1. [About us](https://www.naa.gov.au/about-us) 1. [Who we are ](https://www.naa.gov.au/about-us/who-we-are) 1. [Accountability and reporting](https://www.naa.gov.au/about-us/who-we-are/accountability-and-reporting) 1. Artificial Intelligence (AI) transparency statement # Artificial Intelligence (AI) transparency statement The Digital Transformation Agency's [_Policy for the responsible use of AI in government_](https://www.digital.gov.au/sites/default/files/documents/2024-08/Policy%20for%20the%20responsible%20use%20of%20AI%20in%20government%20v1.1.pdf) sets out the Australian Government approach to embrace the opportunities of AI and provide for safe and responsible use of AI. Transparency is critical to building public trust and is an important aim of the policy and broader APS Reform agenda. National Archives of Australia (National Archives) is dedicated to ongoing refinement and enhancement of our AI capabilities. We will be transparent as we enable and prepare, engage, monitor, adopt, review, evolve, integrate and pivot to changes in AI, the technology environment and Government policy requirements. ## Accountable Official The National Archives’ Assistant Director-General, Technology, as Chief Information Officer, is the accountable official for Artificial Intelligence within Archives, including implementation of Australian Government policy requirements. This includes ensuring National Archives is positioned for monitoring, measurement and capability development with AI. Central to this is a strong approach to governance, seeking to balance a culture of risk management with innovation. ## Governance The National Archives _Access to publicly available AI (Artificial Intelligence) from NAA systems_ , outlines our principles, our risk tolerance, and the approval process for business use of publicly available AI. The Archives seeks to leverage our existing governance bodies and utilises the Information and Data Governance Committee (IDGC) for consideration of AI business cases. National Archives has processes to ensure: - our AI use is appropriately governed - our engagement with AI is confident, safe and responsible - our stakeholders have trust in our use of AI - our risks are identified and addressed - our AI access and usage is monitored. ## Use of AI by National Archives National Archives is using AI internally in a limited fashion for business purposes, focussing on pilots refining ways of working. We do not use AI in any external services or advice we provide to the public. The primary use cases for internal AI adoption centre relate to: - text summarisation - ideation - review of non-sensitive outputs. ## Review The National Archives will continue to update this transparency statement to reflect implementation and adoption of AI technology. This statement will be reviewed annually, when making a significant change to our approach to AI, or when any new factors impact this statement. For further enquiries, please [contact us](https://www.naa.gov.au/visit-us/contact-us#email-us). ## Authorisation Authorised by:\ Assistant Director-General, Technology\ Chief Information Officer\ Chief Information Security Officer\ 2 July 2025
    9226d49
  4. first tracked+3464

    First tracked revision.

    07278a5