APS AI Tracker

NAA

National Archives of Australia

View the original ↗

Tracked since 11 Nov 2025 · 1 change of substance across 4 versions · last changed 26 Feb 2026

What’s changed

How to read this

  1. Tracking begins. The statement already existed, and doesn’t say when it was first published.

  2. substantive Names a Chief AI Officer, gives the accountable official role to a different officer, discloses new AI uses such as transcription and description extraction, and adds concrete safeguards like mandatory training.

    read by Claude Opus 5.5
    • Assistant Director-General Technology named Chief Artificial Intelligence Officer
    • Accountable official changed from the Assistant Director-General Technology (as CIO) to the Chief Information and Data Governance Officer
    • New AI uses disclosed: transcription and content extraction, description extraction and enhancement, and trialling AI to improve archival processes
    • Safeguards added: AI tools and users registered, tools assessed for cyber security, mandatory staff AI training, all AI use declared, and risk and ethics assessments for business use cases
    • New commitment that AI is not used in any decision-making or public interaction
    • General staff access to approved AI tools disclosed
    • Governance policy renamed to 'Access to publicly available Artificial Intelligence policy'
    • Removed: commitment to keep updating the statement as AI is implemented and adopted
    • Authorisation date changed from 2 July 2025 to 7 January 2026, and the CIO and CISO titles dropped from the sign-off
    • Commitment dropped (will): Will continue to update this transparency statement to reflect implementation and adoption of AI
    • AI use-case register: not mentioned → in place
    • Chief AI Officer: not mentioned → in place
    • Safeguard added: privacy or security controls
    • Safeguard added: staff training
    • Safeguard added: use case register
    • Staff training: not mentioned → mandatory
    • Stated last-updated date: 2025-07-02 → 2026-01-07
    Show the words that changed ↓

  3. One cosmetic edit : Fixes a spelling ("focussing" becomes "focusing") in the section on its AI use by domain; the substance is unchanged.

What the statement says

How to read this

The National Archives uses AI only internally in the corporate and enabling domain, for tasks such as summarising open-access documents, transcription, description extraction, ideation and text review, and not in decision-making or public interaction. It governs this through an internal policy on publicly available AI, its Information and Data Governance Committee, registration and cyber assessment of tools, mandatory staff training, and a Chief AI Officer alongside a separate accountable official. read by Claude Opus 5.5

What it says AI is used for

  • Workplace productivity
  • Corporate and enabling

Public-facing AI: none

Safeguards named: an acceptable-use policy, a governance body, risk assessment, staff training, privacy or security controls, use-case register

The Standard’s eight elements 7 of 8

  • Intentions behind AI use
  • Use classified by DTA usage pattern or domain
  • Public-facing use addressed
  • Monitoring and protection measures
  • Compliance with the policy
  • Compliance with legislation
  • Date last updated
  • Public contact

What the policy requires Policy v2.0

Accountable official
Chief Information and Data Governance Officer
Strategic position on AI
not mentioned
AI use-case register
in place
Staff training
mandatory
Policy version referenced
version 1

What the AI Plan asks AI Plan

Chief AI Officer
in place (Assistant Director-General, Technology)

Dates as of 12 Oct 2026

Review schedule
annually and when the approach changes
Says it was last updated
7 Jan 2026
Last change we saw
26 Feb 2026
Updated since policy v2.0
yes
Annual review
stated date within the last year

Commitments

  • will Will be transparent as we adopt, review and pivot to changes in AI and policy requirements
  • will Statement reviewed annually, on significant change to AI approach, or when new factors arise

The statement

How to read this

[image: Arrivals and departures board, Brisbane airport, 1954]

Artificial Intelligence (AI) transparency statement Also appears in 18 other agencies AASB ACIAR AFP AFSA ARPC AUASB BOM DFAT DSS DVA EDUCATION FINANCE HSRA NLA PC PSR SIA TEQSA

The Digital Transformation Agency's Policy for the responsible use of AI in government sets out the Australian Government approach to embrace the opportunities of AI and provide for safe and responsible use of AI. Transparency is critical to building public trust and is an important aim of the policy and broader APS Reform agenda.

National Archives is dedicated to ongoing refinement and enhancement of our AI capabilities. We will be transparent as we enable and prepare, engage, monitor, adopt, review, evolve, integrate and pivot to changes in AI, the technology environment and Government policy requirements.

Chief Artificial Intelligence Officer Also appears in 1 other agency CER

The National Archive' Assistant Director-General Technology is the Chief Artificial Intelligence Officer, responsible for leading organisational change and innovation, accelerating AI capability development and identifying opportunities for AI to enhance efficiency, policy and resource allocation.

The National Archives' Chief Information and Data Governance Officer is the accountable official for Artificial Intelligence within Archives, including implementation of Australian Government policy requirements. This includes ensuring National Archives is positioned for monitoring, measurement and capability development with AI. Central to this is a strong approach to governance, seeking to balance a culture of risk management with innovation.

The National Archives Access to publicly available Artificial Intelligence policy , outlines our principles, our risk tolerance, and the approval process for business use of publicly available AI. The Archives uses the Information and Data Governance Committee (IDGC) for consideration of AI business cases.

National Archives has processes to ensure that our:

  • AI access and use is appropriately governed and monitored – AI tools and users are registered
  • engagement with AI is confident, safe and responsible – AI tools are Cyber assessed and staff are trained
  • staff have the knowledge and capability to use AI appropriately – mandatory AI training is implemented
  • stakeholders have trust in our use of AI – all use of AI is declared, and
  • risks are identified and addressed – all specific business use cases include risk and ethics assessments.

AI use by National Archives according to usage patterns and domains

National Archives is using AI only in the corporate and enabling domain, focusing on refining ways of working and trialling AI functionality that enhances archival processes. We do not use AI in any decision-making processes or public interaction, and all possible efforts are taken to protect the public against negative impacts.

The primary use cases for internal AI relate to:

  • open access document text summarisation
  • transcription and content extraction
  • description extraction and enhancement
  • text review and refinement.

This AI use is supported by business cases that seek to improve processes or productivity. This includes general staff access to approved AI tools. Internal measures have been put in place to mitigate risk and monitor effectiveness.

This statement will be reviewed annually, when making a significant change to our approach to AI, or when any new factors impact this statement.

For further enquiries, contact us through our online contact form.

Authorised by:
Assistant Director-General, Technology
7 January 2026

Statement text © National Archives of Australia. Most agency content is CC BY 4.0; check the original for its terms.

Every version

Every copy the daily scrape saved that differed from the one before, including minor edits. Pick a dot to see the statement as it was then.

  1. cosmetic -1

    Fixes a spelling ("focussing" becomes "focusing") in the section on its AI use by domain; the substance is unchanged.

    read by Claude Opus 5.5
    The words that changed
    ![Arrivals and departures board, Brisbane airport, 1954](https://www.naa.gov.au/sites/default/files/styles/banner_image_general/public/2020-03/accountability-reporting-banner-std-7534887.jpg?itok=slC9n1a1) # Artificial Intelligence (AI) transparency statement The Digital Transformation Agency's [_Policy for the responsible use of AI in government_](https://www.digital.gov.au/sites/default/files/documents/2024-08/Policy%20for%20the%20responsible%20use%20of%20AI%20in%20government%20v1.1.pdf) sets out the Australian Government approach to embrace the opportunities of AI and provide for safe and responsible use of AI. Transparency is critical to building public trust and is an important aim of the policy and broader APS Reform agenda. National Archives is dedicated to ongoing refinement and enhancement of our AI capabilities. We will be transparent as we enable and prepare, engage, monitor, adopt, review, evolve, integrate and pivot to changes in AI, the technology environment and Government policy requirements. ## Chief Artificial Intelligence Officer The National Archive' Assistant Director-General Technology is the Chief Artificial Intelligence Officer, responsible for leading organisational change and innovation, accelerating AI capability development and identifying opportunities for AI to enhance efficiency, policy and resource allocation. ## Accountable Official The National Archives' Chief Information and Data Governance Officer is the accountable official for Artificial Intelligence within Archives, including implementation of Australian Government policy requirements. This includes ensuring National Archives is positioned for monitoring, measurement and capability development with AI. Central to this is a strong approach to governance, seeking to balance a culture of risk management with innovation. ## Governance The National Archives _Access to publicly available Artificial Intelligence policy_ , outlines our principles, our risk tolerance, and the approval process for business use of publicly available AI. The Archives uses the Information and Data Governance Committee (IDGC) for consideration of AI business cases. National Archives has processes to ensure that our: - AI access and use is appropriately governed and monitored – AI tools and users are registered - engagement with AI is confident, safe and responsible – AI tools are Cyber assessed and staff are trained - staff have the knowledge and capability to use AI appropriately – mandatory AI training is implemented - stakeholders have trust in our use of AI – all use of AI is declared, and - risks are identified and addressed – all specific business use cases include risk and ethics assessments. ## AI use by National Archives according to usage patterns and domains National Archives is using AI only in the corporate and enabling domain, focussing on refining ways of working and trialling AI functionality that enhances archival processes. We do not use AI in any decision-making processes or public interaction, and all possible efforts are taken to protect the public against negative impacts. The primary use cases for internal AI relate to: - open access document text summarisation - transcription and content extraction - description extraction and enhancement - ideation, and - text review and refinement. This AI use is supported by business cases that seek to improve processes or productivity. This includes general staff access to approved AI tools. Internal measures have been put in place to mitigate risk and monitor effectiveness. ## Review This statement will be reviewed annually, when making a significant change to our approach to AI, or when any new factors impact this statement. For further enquiries, contact us through our [online contact form](https://www.naa.gov.au/visit-us/contact-us#email-us). ## Authorisation Authorised by:\ Assistant Director-General, Technology\ 7 January 2026
    c5e0991
  2. substantive +801

    Names a Chief AI Officer, gives the accountable official role to a different officer, discloses new AI uses such as transcription and description extraction, and adds concrete safeguards like mandatory training.

    read by Claude Opus 5.5
    The words that changed
    ![Arrivals and departures board, Brisbane airport, 1954](https://www.naa.gov.au/sites/default/files/styles/banner_image_general/public/2020-03/accountability-reporting-banner-std-7534887.jpg?itok=slC9n1a1) # Artificial Intelligence (AI) transparency statement The Digital Transformation Agency's [_Policy for the responsible use of AI in government_](https://www.digital.gov.au/sites/default/files/documents/2024-08/Policy%20for%20the%20responsible%20use%20of%20AI%20in%20government%20v1.1.pdf) sets out the Australian Government approach to embrace the opportunities of AI and provide for safe and responsible use of AI. Transparency is critical to building public trust and is an important aim of the policy and broader APS Reform agenda. National Archives of Australia (National Archives) is dedicated to ongoing refinement and enhancement of our AI capabilities. We will be transparent as we enable and prepare, engage, monitor, adopt, review, evolve, integrate and pivot to changes in AI, the technology environment and Government policy requirements. ## AccountablChief Artificial Intelligence Officialer The National Archives’' Assistant Director-General, Technology, as Chief Information is the Chief Artificial Intelligence Officer, responsible for leading organisational change and innovation, accelerating AI capability development and identifying opportunities for AI to enhance efficiency, policy and resource allocation. ## Accountable Official The National Archives' Chief Information and Data Governance Officer, is the accountable official for Artificial Intelligence within Archives, including implementation of Australian Government policy requirements. This includes ensuring National Archives is positioned for monitoring, measurement and capability development with AI. Central to this is a strong approach to governance, seeking to balance a culture of risk management with innovation. ## Governance The National Archives _Access to publicly available AI (Artificial Intelligence) from NAA systems policy_ , outlines our principles, our risk tolerance, and the approval process for business use of publicly available AI. The Archives seeks to leverage our existing governance bodies and utiliuses the Information and Data Governance Committee (IDGC) for consideration of AI business cases. National Archives has processes to ensure: - our AI that our: - AI access and use is appropriately governed - our and monitored – AI tools and users are registered - engagement with AI is confident, safe and responsible - our stakeholders have trust in our use of AI - our risks are identified and addressed - our AI access and usage is monitored. ## Use of AI by National Archives National Archives is using AI internally in a limited fashion for business purposes – AI tools are Cyber assessed and staff are trained - staff have the knowledge and capability to use AI appropriately – mandatory AI training is implemented - stakeholders have trust in our use of AI – all use of AI is declared, and - risks are identified and addressed – all specific business use cases include risk and ethics assessments. ## AI use by National Archives according to usage patterns and domains National Archives is using AI only in the corporate and enabling domain, focussing on pilots refining ways of working. We do not use AI in any external services or advice we provide to the public. The primary use cases for internal AI adoption centre relate to: - text summarisation - ideation - review of non-sensitive outputs. ## Review The National Archives will continue to update this transparency statement to reflect implementation and adoption of AI technology. and trialling AI functionality that enhances archival processes. We do not use AI in any decision-making processes or public interaction, and all possible efforts are taken to protect the public against negative impacts. The primary use cases for internal AI relate to: - open access document text summarisation - transcription and content extraction - description extraction and enhancement - ideation, and - text review and refinement. This AI use is supported by business cases that seek to improve processes or productivity. This includes general staff access to approved AI tools. Internal measures have been put in place to mitigate risk and monitor effectiveness. ## Review This statement will be reviewed annually, when making a significant change to our approach to AI, or when any new factors impact this statement. For further enquiries, please [contact us through our [online contact usform](https://www.naa.gov.au/visit-us/contact-us#email-us). ## Authorisation Authorised by:\ Assistant Director-General, Technology\ Chief Information Officer\ Chief Information Security Officer\ 2 Jul7 January 20256
    aa4fa18
  3. noise -321

    The National Archives of Australia's statement is unchanged; the only difference is that the page's breadcrumb navigation no longer appears in the capture.

    read by Claude Opus 5.5
    The words that changed
    ![Arrivals and departures board, Brisbane airport, 1954](https://www.naa.gov.au/sites/default/files/styles/banner_image_general/public/2020-03/accountability-reporting-banner-std-7534887.jpg?itok=slC9n1a1) ## Breadcrumb 1. [Home](https://www.naa.gov.au/) 1. [About us](https://www.naa.gov.au/about-us) 1. [Who we are ](https://www.naa.gov.au/about-us/who-we-are) 1. [Accountability and reporting](https://www.naa.gov.au/about-us/who-we-are/accountability-and-reporting) 1. Artificial Intelligence (AI) transparency statement # Artificial Intelligence (AI) transparency statement The Digital Transformation Agency's [_Policy for the responsible use of AI in government_](https://www.digital.gov.au/sites/default/files/documents/2024-08/Policy%20for%20the%20responsible%20use%20of%20AI%20in%20government%20v1.1.pdf) sets out the Australian Government approach to embrace the opportunities of AI and provide for safe and responsible use of AI. Transparency is critical to building public trust and is an important aim of the policy and broader APS Reform agenda. National Archives of Australia (National Archives) is dedicated to ongoing refinement and enhancement of our AI capabilities. We will be transparent as we enable and prepare, engage, monitor, adopt, review, evolve, integrate and pivot to changes in AI, the technology environment and Government policy requirements. ## Accountable Official The National Archives’ Assistant Director-General, Technology, as Chief Information Officer, is the accountable official for Artificial Intelligence within Archives, including implementation of Australian Government policy requirements. This includes ensuring National Archives is positioned for monitoring, measurement and capability development with AI. Central to this is a strong approach to governance, seeking to balance a culture of risk management with innovation. ## Governance The National Archives _Access to publicly available AI (Artificial Intelligence) from NAA systems_ , outlines our principles, our risk tolerance, and the approval process for business use of publicly available AI. The Archives seeks to leverage our existing governance bodies and utilises the Information and Data Governance Committee (IDGC) for consideration of AI business cases. National Archives has processes to ensure: - our AI use is appropriately governed - our engagement with AI is confident, safe and responsible - our stakeholders have trust in our use of AI - our risks are identified and addressed - our AI access and usage is monitored. ## Use of AI by National Archives National Archives is using AI internally in a limited fashion for business purposes, focussing on pilots refining ways of working. We do not use AI in any external services or advice we provide to the public. The primary use cases for internal AI adoption centre relate to: - text summarisation - ideation - review of non-sensitive outputs. ## Review The National Archives will continue to update this transparency statement to reflect implementation and adoption of AI technology. This statement will be reviewed annually, when making a significant change to our approach to AI, or when any new factors impact this statement. For further enquiries, please [contact us](https://www.naa.gov.au/visit-us/contact-us#email-us). ## Authorisation Authorised by:\ Assistant Director-General, Technology\ Chief Information Officer\ Chief Information Security Officer\ 2 July 2025
    8b08194
  4. first tracked +3464

    First tracked version.

    b7e2a3d