APS AI Tracker

DTA

Digital Transformation Agency

View the original ↗

Tracked since 11 Nov 2025 · 4 changes of substance across 5 captures · last changed 26 June 2026

The story so far

How to read this

  1. Tracking begins. The statement itself says it was first published 1 Nov 2024.

  2. substantive The DTA discloses new AI use cases, including AI-assisted evaluation of Digital Marketplace Panel 2 applications from February 2026, and adds a Service Delivery domain.

    read by Claude Opus 5
    • New use case: structured AI-assisted evaluation model for Digital Marketplace Panel 2 applications from February 2026
    • Adds 'Service Delivery' to its AI domains alongside Corporate and Enabling and Workplace Productivity
    • New section classifying use cases against the Standard: decision-support on submitted applications, and Copilot for workplace productivity
    • AI fundamentals training now described as implemented rather than planned; AI adoption no longer described as a 'trial'
    • Statement date updated to 1 December 2025 with a new changelog entry
    • Assurance framework participation now past tense, with exploration 'in accordance with Home Affairs advice'
    • Removed: preprod annual report link replaced with the live dta.gov.au URL
    • Domain added: service delivery
    • Usage pattern added: decision making and administrative action
    • Stated last-updated date: 2024-12-04 → 2025-12-01
    Show the words that changed ↓

  3. substantive Replaces the Chief Technology Officer with the AI Branch Manager as an accountable official and drops the pledge to review the statement at least annually.

    read by Claude Opus 5
    • Accountable official changed from CTO Andrew Morrison to AI Branch Manager Ramsey Beydoun (COO Tom Gilmartin unchanged)
    • Removed: commitment to update the statement as the approach changes and at least every twelve months
    • Removed: 'last updated 1 December 2025' line
    • Body still refers to 'the CTO' having primary responsibility despite the officeholder change
    • Commitment dropped (will): Statement updated as approach changes and at least every twelve months
    • Review cadence: annual and on change → not stated
    Show the words that changed ↓

  4. substantive Discloses AI use in evaluating Digital Marketplace Panel 2 applications and shifts primary policy responsibility from the CTO to the AI Branch Manager.

    read by Claude Opus 5
    • New disclosure: AI used in part of the Digital Marketplace Panel 2 evaluation, following the AI assurance framework with external probity, privacy and technical advice
    • Primary responsibility for cross-government coordination moved from the CTO to the AI Branch Manager
    • Change log entry added for 17 June 2026 noting updated accountable official details
    • Stated last-updated date: 2025-12-01 → 2026-06-17
    Show the words that changed ↓

  5. substantive The DTA adds a commitment to update its statement as its AI approach changes and at least every twelve months.

    read by Claude Opus 5
    • Adds review cadence commitment: statement updated at least every twelve months and whenever the AI approach changes
    • New commitment (will): Statement updated as our approach to AI changes, and at least every twelve months
    • Review cadence: not stated → annual and on change
    Show the words that changed ↓

What the statement says

How to read this

The DTA says it uses AI for workplace productivity (Microsoft 365 Copilot for staff) and an AI-assisted evaluation model that makes recommendations to human decision makers on Digital Marketplace Panel 2 applications, across the corporate and enabling and service delivery domains, with no public-facing AI without a human intermediary. Governance rests with two accountable officials, system owners and executive sponsors reporting to the Executive Board, an internal use case register and the pilot AI assurance framework, with the statement reviewed at least every twelve months. read by Claude Opus 5

What it says AI is used for

  • Decision making and administrative action
  • Workplace productivity
  • Service delivery
  • Corporate and enabling

Named tools: Microsoft 365 Copilot

Public-facing AI: none

Safeguards named: human review of outputs, staff training, use-case register, audit or assurance, a governance body, an acceptable-use policy

Against the Standard 7/8

  • Intentions behind AI use
  • Use classified by DTA usage pattern or domain
  • Public-facing use addressed
  • Monitoring and protection measures
  • Compliance with the policy
  • Compliance with legislation
  • Date last updated
  • Public contact

What the policy requiresPolicy v2.0

Accountable official
AI Branch Manager and Chief Operating Officer
Strategic position on AI
not mentioned
AI use-case register
in place
Staff training
mandatory
Policy version referenced
version 1

What the AI Plan asksAI Plan

Chief AI Officer
not mentioned

Currency as of 29 Aug 2026

Review cadence
annually and when the approach changes
Says it was last updated
17 Jun 2026
Last change we observed
26 June 2026
Updated since policy 2.0
yes
Annual review
within a year of its own date

Commitments

  • will notRestrict distribution of sensitive material to third parties
  • human oversightNot rely on authenticity or veracity of AI-generated content without external verification
  • willWill implement AI fundamentals training for all staff, regardless of role
  • willStaff required to complete internal generative AI training before using Copilot
  • willAll AI use cases recorded in an internal register
  • willStatement updated as our approach to AI changes, and at least every twelve months

The statement

How to read this

The policy for the responsible use of AI in government provides mandatory requirements for departments and agencies relating to accountable officials, and transparency statements. This page provides details of the DTA’s implementation of these policy requirements.

The DTA has two accountable officials under the policy. These are the AI Branch Manager, Ramsey Beydoun and the Chief Operating Officer (COO), Tom Gilmartin.

The AI Branch Manager has primary responsibility for the following areas of the AI policy:

  • facilitating our involvement in cross-government coordination and collaboration
  • encouraging the implementation of further actions suggested in the policy.

The COO has primary responsibility for the following areas of the AI policy:

  • developing a policy implementation plan for the DTA
  • monitoring and measuring the implementation of each policy requirement.
  • strongly encouraging additional training for staff in consideration of their role and responsibilities, such as those responsible for the procurement, development, training and deployment of AI systems.

The following areas have been identified as joint responsibilities of both accountable officials:

  • embedding a culture that fairly balances AI risk management and innovation
  • uplifting governance of AI adoption in the DTA
  • development and implementation of AI fundamentals training for all staff
  • encouraging the development or alignment of a DTA-specific AI policy
  • reviewing our policy implementation regularly and providing feedback to the DTA’s AI policy team
  • enhancing the response and adaptation to AI policy changes in the DTA.

DTA’s approach to AI adoption and use

The DTA is adopting AI as part of the Australian Government’s commitment to digital innovation. For more information, see the section on adopting emerging technologies in the Data and Digital Government Strategy.

The DTA is committed to demonstrating, encouraging and supporting the safe and responsible adoption of AI within the Australian Public Service, and in digital and ICT investments, systems and digital services.

As part of this commitment, we have implemented AI fundamentals training for all staff, regardless of their role.

At this time, we are not using AI in any way that members of the public may directly interact with, or be significantly impacted by, without a human intermediary or intervention.

The DTA is using AI in the domains of Corporate and Enabling, Service Delivery and Workplace Productivity.

From 1 January 2024 to 30 June 2024, the DTA both coordinated and participated in the Australian Government’s trials of a generative AI service, Microsoft 365 Copilot. DTA now continues to make Copilot available to staff.

As a prerequisite to using Copilot, DTA staff are required to complete internal training on the use of generative AI. We also have a policy on the use of AI tools by staff, which staff are required to confirm and acknowledge they are familiar with before accessing generative AI tools online.

This policy encourages and assists staff to:

  • not rely on the authenticity or veracity of content generated by AI, without external verificationAlso appears in 1 other agencySIA
  • restrict the distribution of sensitive material to third parties, for example by copy-and-pasting sensitive content.Also appears in 1 other agencySIA

The DTA participated in the Pilot Australian Government AI assurance framework.

Through our participation in this pilot, we will be introducing a structured AI assisted evaluation model to assist with the Digital Marketplace Panel 2 (DMP2) evaluation process in February 2026. In addition, we are also exploring the potential for AI to be used by our staff and by our ICT systems in accordance with Home Affairs advice.

Within the DTA, each ICT system has an identified system owner who is accountable for the system, and each AI use case has an identified executive sponsor.

All AI use cases are recorded in an internal register to track their progress and status. For new and emerging potential uses of AI, it is the responsibility of the system owner to apply the Pilot Australian Government AI assurance framework, and to identify an appropriate executive sponsor.

The ICT system owner and the AI use case executive sponsor are together responsible for:

  • ensuring that any AI is implemented safely and responsiblyAlso appears in 1 other agencyPWSS
  • monitoring the effectiveness of the deployed AI system
  • legal and regulatory compliance of the ICT systemAlso appears in 1 other agencyPWSS
  • identifying potential negative impacts of the AI use case
  • implementing measures to mitigate potential harm from AI.

ICT system owners and AI use case executive sponsors are accountable to the Executive Board.

For more information about the purpose and operation of the Executive Board, see the DTA’s annual report.

Classification of AI system use casesAlso appears in 2 other agenciesALRCAUSTRADE

The DTA currently uses AI in the following system use cases as defined by the Standard for Transparency Statements, details of which are located on the internal DTA AI use case register.

Assisting decision making and administrative action through assessing and making recommendations on submitted applications to a human decision maker:

  • By leveraging AI for a part of the evaluation process for Digital Marketplace Panel 2 applications. The use of AI followed the Australian Government AI assurance framework and was implemented with external probity, privacy and technical advice.
  • By leveraging AI to support the assessment process, the DTA can enhance the consistency and efficiency of administrative decisions. This approach helps ensure that all applications are evaluated against the same set of criteria, reducing potential human bias and increasing transparency.

Workplace productivity through the use of Microsoft 365 Copilot:

  • By integrating Microsoft 365 Copilot, the DTA is enhancing staff productivity and collaboration across teams. Copilot leverages generative AI to help automate repetitive tasks, summarise documents, generate emails and reports, and assist with data analysis. This enables staff to focus on higher-value work, make more informed decisions, and reduce time spent on manual processes.

It will be updated as our approach to AI changes, and at least every twelve months.

Update Publication Date | Update Comment
---|---
1 November 2024 |

  • Designation of Accountable Officials.
  • Brings the DTA up to date with the requirements of version 1.1 of the policy.
  • Update stating Copilot and AI DMP2 are now in use.
  • Revised and updated to align with current AI Transparency Statement requirements.
  • Updated Accountable Official details.
  • Included reference to the use of AI in DMP2 evaluation process.

For further information or enquiries about the DTA’s adoption of artificial intelligence, contact us directly at info@dta.gov.au.

Statement text © Digital Transformation Agency, reproduced for transparency tracking (most agency content is CC BY 4.0 — check the original for specifics).

Every revision

Every capture the daily scrape recorded that differed from the last, including edits with no change of substance. Pick a dot to view the statement as it stood at that capture.

  1. substantive+85

    The DTA adds a commitment to update its statement as its AI approach changes and at least every twelve months.

    read by Claude Opus 5
    View diff
    The [policy for the responsible use of AI in government](https://www.digital.gov.au/ai/ai-in-government-policy) provides mandatory requirements for departments and agencies relating to [accountable officials](https://www.digital.gov.au/ai/ai-in-government-policy/accountability), and [transparency statements](https://www.digital.gov.au/ai/ai-in-government-policy/standard-ai-transparency-statements). This page provides details of the DTA’s implementation of these policy requirements. On ## **Accountable Officials** The DTA has two accountable officials under the policy. These are the AI Branch Manager, [Ramsey Beydoun](https://www.directory.gov.au/portfolios/finance/digital-transformation-agency/chief-executive-officer-chris-fechner/deputy-ceo-strategy-planning-and-performance-lucy-poole/branch-manager-ai-technical-standards-ramsey-beydoun) and the Chief Operating Officer (COO), [_Tom Gilmartin_](https://www.directory.gov.au/people/tom-gilmartin). The AI Branch Manager has primary responsibility for the following areas of the AI policy: - facilitating our involvement in cross-government coordination and collaboration - encouraging the implementation of further actions suggested in the policy. The COO has primary responsibility for the following areas of the AI policy: - developing a policy implementation plan for the DTA - monitoring and measuring the implementation of each policy requirement. - strongly encouraging additional training for staff in consideration of their role and responsibilities, such as those responsible for the procurement, development, training and deployment of AI systems. The following areas have been identified as joint responsibilities of both accountable officials: - embedding a culture that fairly balances AI risk management and innovation - uplifting governance of AI adoption in the DTA - development and implementation of AI fundamentals training for all staff - encouraging the development or alignment of a DTA-specific AI policy - reviewing our policy implementation regularly and providing feedback to the DTA’s AI policy team - enhancing the response and adaptation to AI policy changes in the DTA. ## **DTA’s approach to AI adoption and use** The DTA is adopting AI as part of the Australian Government’s commitment to digital innovation. For more information, see the section on [adopting emerging technologies](https://www.dataanddigital.gov.au/strategy/missions/government-future) in the [_Data and Digital Government Strategy_](https://www.dataanddigital.gov.au/strategy). The DTA is committed to demonstrating, encouraging and supporting the safe and responsible adoption of AI within the Australian Public Service, and in digital and ICT investments, systems and digital services. As part of this commitment, we have implemented [_AI fundamentals training_](https://www.digital.gov.au/ai/ai-in-government-policy/staff-training) for all staff, regardless of their role. ### **How the DTA uses AI** At this time, we are not using AI in any way that members of the public may directly interact with, or be significantly impacted by, without a human intermediary or intervention. The DTA is using AI in the domains of Corporate and Enabling, Service Delivery and Workplace Productivity. From 1 January 2024 to 30 June 2024, the DTA both coordinated and participated in the Australian Government’s trials of a generative AI service, Microsoft 365 Copilot. DTA now continues to make Copilot available to staff. As a prerequisite to using Copilot, DTA staff are required to complete internal training on the use of generative AI. We also have a policy on the use of AI tools by staff, which staff are required to confirm and acknowledge they are familiar with before accessing generative AI tools online. This policy encourages and assists staff to: - not rely on the authenticity or veracity of content generated by AI, without external verification - restrict the distribution of sensitive material to third parties, for example by copy-and-pasting sensitive content. The DTA participated in the [_Pilot Australian Government AI assurance framework_](https://www.digital.gov.au/policy/ai/pilot-ai-assurance-framework). Through our participation in this pilot, we will be introducing a structured AI assisted evaluation model to assist with the Digital Marketplace Panel 2 (DMP2) evaluation process in February 2026. In addition, we are also exploring the potential for AI to be used by our staff and by our ICT systems in accordance with Home Affairs advice. ## **AI safety and governance** Within the DTA, each ICT system has an identified system owner who is accountable for the system, and each AI use case has an identified executive sponsor. All AI use cases are recorded in an internal register to track their progress and status. For new and emerging potential uses of AI, it is the responsibility of the system owner to apply the Pilot Australian Government AI assurance framework, and to identify an appropriate executive sponsor. The ICT system owner and the AI use case executive sponsor are together responsible for: - ensuring that any AI is implemented safely and responsibly - monitoring the effectiveness of the deployed AI system - legal and regulatory compliance of the ICT system - identifying potential negative impacts of the AI use case - implementing measures to mitigate potential harm from AI. ICT system owners and AI use case executive sponsors are accountable to the Executive Board. For more information about the purpose and operation of the Executive Board, see the DTA’s [_annual report_](https://www.dta.gov.au/annual-reports). ## Classification of AI system use cases The DTA currently uses AI in the following system use cases as defined by the Standard for Transparency Statements, details of which are located on the internal DTA AI use case register. **Assisting decision making and administrative action through assessing and making recommendations on submitted applications to a human decision maker:** - By leveraging AI for a part of the evaluation process for Digital Marketplace Panel 2 applications. The use of AI followed the Australian Government AI assurance framework and was implemented with external probity, privacy and technical advice. - By leveraging AI to support the assessment process, the DTA can enhance the consistency and efficiency of administrative decisions. This approach helps ensure that all applications are evaluated against the same set of criteria, reducing potential human bias and increasing transparency. **Workplace productivity through the use of Microsoft 365 Copilot:** - By integrating Microsoft 365 Copilot, the DTA is enhancing staff productivity and collaboration across teams. Copilot leverages generative AI to help automate repetitive tasks, summarise documents, generate emails and reports, and assist with data analysis. This enables staff to focus on higher-value work, make more informed decisions, and reduce time spent on manual processes. It will be updated as our approach to AI changes, and at least every twelve months. **Update Publication Date** | **Update Comment**\ ---|---\ 1 November 2024 | - Initial version. - Designation of Accountable Officials. 4 December 2024 | - Full transparency statement. - Brings the DTA up to date with the requirements of version 1.1 of the policy. 01 December 2025 | - Update stating Copilot and AI DMP2 are now in use. 17 June 2026 | - Revised and updated to align with current AI Transparency Statement requirements. - Updated Accountable Official details. - Included reference to the use of AI in DMP2 evaluation process. For further information or enquiries about the DTA’s adoption of artificial intelligence, contact us directly at [_info@dta.gov.au_](mailto:info@dta.gov.au?subject=AI%20transparency%20statement%20enquiry).
    eb6f5cf
  2. substantive+468

    Discloses AI use in evaluating Digital Marketplace Panel 2 applications and shifts primary policy responsibility from the CTO to the AI Branch Manager.

    read by Claude Opus 5
    View diff
    The [policy for the responsible use of AI in government](https://www.digital.gov.au/ai/ai-in-government-policy) provides mandatory requirements for departments and agencies relating to [accountable officials](https://www.digital.gov.au/ai/ai-in-government-policy/accountability), and [transparency statements](https://www.digital.gov.au/ai/ai-in-government-policy/standard-ai-transparency-statements). This page provides details of the DTA’s implementation of these policy requirements. On ## **Accountable Officials** The DTA has two accountable officials under the policy. These are the AI Branch Manager, [Ramsey Beydoun](https://www.directory.gov.au/portfolios/finance/digital-transformation-agency/chief-executive-officer-chris-fechner/deputy-ceo-strategy-planning-and-performance-lucy-poole/branch-manager-ai-technical-standards-ramsey-beydoun) and the Chief Operating Officer (COO), [_Tom Gilmartin_](https://www.directory.gov.au/people/tom-gilmartin). The CTOAI Branch Manager has primary responsibility for the following areas of the AI policy: - facilitating our involvement in cross-government coordination and collaboration - encouraging the implementation of further actions suggested in the policy. The COO has primary responsibility for the following areas of the AI policy: - developing a policy implementation plan for the DTA - monitoring and measuring the implementation of each policy requirement. - strongly encouraging additional training for staff in consideration of their role and responsibilities, such as those responsible for the procurement, development, training and deployment of AI systems. The following areas have been identified as joint responsibilities of both accountable officials: - embedding a culture that fairly balances AI risk management and innovation - uplifting governance of AI adoption in the DTA - development and implementation of AI fundamentals training for all staff - encouraging the development or alignment of a DTA-specific AI policy - reviewing our policy implementation regularly and providing feedback to the DTA’s AI policy team - enhancing the response and adaptation to AI policy changes in the DTA. ## **DTA’s approach to AI adoption and use** The DTA is adopting AI as part of the Australian Government’s commitment to digital innovation. For more information, see the section on [adopting emerging technologies](https://www.dataanddigital.gov.au/strategy/missions/government-future) in the [_Data and Digital Government Strategy_](https://www.dataanddigital.gov.au/strategy). The DTA is committed to demonstrating, encouraging and supporting the safe and responsible adoption of AI within the Australian Public Service, and in digital and ICT investments, systems and digital services. As part of this commitment, we have implemented [_AI fundamentals training_](https://www.digital.gov.au/ai/ai-in-government-policy/staff-training) for all staff, regardless of their role. ### **How the DTA uses AI** At this time, we are not using AI in any way that members of the public may directly interact with, or be significantly impacted by, without a human intermediary or intervention. The DTA is using AI in the domains of Corporate and Enabling, Service Delivery and Workplace Productivity. From 1 January 2024 to 30 June 2024, the DTA both coordinated and participated in the Australian Government’s trials of a generative AI service, Microsoft 365 Copilot. DTA now continues to make Copilot available to staff. As a prerequisite to using Copilot, DTA staff are required to complete internal training on the use of generative AI. We also have a policy on the use of AI tools by staff, which staff are required to confirm and acknowledge they are familiar with before accessing generative AI tools online. This policy encourages and assists staff to: - not rely on the authenticity or veracity of content generated by AI, without external verification - restrict the distribution of sensitive material to third parties, for example by copy-and-pasting sensitive content. The DTA participated in the [_Pilot Australian Government AI assurance framework_](https://www.digital.gov.au/policy/ai/pilot-ai-assurance-framework). Through our participation in this pilot, we will be introducing a structured AI assisted evaluation model to assist with the Digital Marketplace Panel 2 (DMP2) evaluation process in February 2026. In addition, we are also exploring the potential for AI to be used by our staff and by our ICT systems in accordance with Home Affairs advice. ## **AI safety and governance** Within the DTA, each ICT system has an identified system owner who is accountable for the system, and each AI use case has an identified executive sponsor. All AI use cases are recorded in an internal register to track their progress and status. For new and emerging potential uses of AI, it is the responsibility of the system owner to apply the Pilot Australian Government AI assurance framework, and to identify an appropriate executive sponsor. The ICT system owner and the AI use case executive sponsor are together responsible for: - ensuring that any AI is implemented safely and responsibly - monitoring the effectiveness of the deployed AI system - legal and regulatory compliance of the ICT system - identifying potential negative impacts of the AI use case - implementing measures to mitigate potential harm from AI. ICT system owners and AI use case executive sponsors are accountable to the Executive Board. For more information about the purpose and operation of the Executive Board, see the DTA’s [_annual report_](https://www.dta.gov.au/annual-reports). ## Classification of AI system use cases The DTA currently uses AI in the following system use cases as defined by the Standard for Transparency Statements, details of which are located on the internal DTA AI use case register. **Assisting decision making and administrative action through assessing and making recommendations on submitted applications to a human decision maker:** - By leveraging AI for a part of the evaluation process for Digital Marketplace Panel 2 applications. The use of AI followed the Australian Government AI assurance framework and was implemented with external probity, privacy and technical advice. - By leveraging AI to support the assessment process, the DTA can enhance the consistency and efficiency of administrative decisions. This approach helps ensure that all applications are evaluated against the same set of criteria, reducing potential human bias and increasing transparency. **Workplace productivity through the use of Microsoft 365 Copilot:** - By integrating Microsoft 365 Copilot, the DTA is enhancing staff productivity and collaboration across teams. Copilot leverages generative AI to help automate repetitive tasks, summarise documents, generate emails and reports, and assist with data analysis. This enables staff to focus on higher-value work, make more informed decisions, and reduce time spent on manual processes. **Update Publication Date** | **Update Comment**\ ---|---\ 1 November 2024 | - Initial version. - Designation of Accountable Officials. 4 December 2024 | - Full transparency statement. - Brings the DTA up to date with the requirements of version 1.1 of the policy. 01 December 2025 | - Update stating Copilot and AI DMP2 are now in use. 17 June 2026 | - Revised and updated to align with current AI Transparency Statement requirements. - Updated Accountable Official details. - Included reference to the use of AI in DMP2 evaluation process. For further information or enquiries about the DTA’s adoption of artificial intelligence, contact us directly at [_info@dta.gov.au_](mailto:info@dta.gov.au?subject=AI%20transparency%20statement%20enquiry).
    3c036f9
  3. substantive+7

    Replaces the Chief Technology Officer with the AI Branch Manager as an accountable official and drops the pledge to review the statement at least annually.

    read by Claude Opus 5
    View diff
    The [policy for the responsible use of AI in government](https://www.digital.gov.au/ai/ai-in-government-policy) provides mandatory requirements for departments and agencies relating to [accountable officials](https://www.digital.gov.au/ai/ai-in-government-policy/accountability), and [transparency statements](https://www.digital.gov.au/ai/ai-in-government-policy/standard-ai-transparency-statements). This page provides details of the DTA’s implementation of these policy requirements. On ## **Accountable Officials** The DTA has two accountable officials under the policy. These are the Chief Technology Officer (CTO), [_Andrew Morrison_](https://www.directory.gov.au/people/andrew-morrisoAI Branch Manager, [Ramsey Beydoun](https://www.directory.gov.au/portfolios/finance/digital-transformation-agency/chief-executive-officer-chris-fechner/deputy-ceo-strategy-planning-and-performance-lucy-poole/branch-manager-ai-technical-standards-ramsey-beydoun) and the Chief Operating Officer (COO), [_Tom Gilmartin_](https://www.directory.gov.au/people/tom-gilmartin). The CTO has primary responsibility for the following areas of the AI policy: - facilitating our involvement in cross-government coordination and collaboration - encouraging the implementation of further actions suggested in the policy. The COO has primary responsibility for the following areas of the AI policy: - developing a policy implementation plan for the DTA - monitoring and measuring the implementation of each policy requirement. - strongly encouraging additional training for staff in consideration of their role and responsibilities, such as those responsible for the procurement, development, training and deployment of AI systems. The following areas have been identified as joint responsibilities of both accountable officials: - embedding a culture that fairly balances AI risk management and innovation - uplifting governance of AI adoption in the DTA - development and implementation of AI fundamentals training for all staff - encouraging the development or alignment of a DTA-specific AI policy - reviewing our policy implementation regularly and providing feedback to the DTA’s AI policy team - enhancing the response and adaptation to AI policy changes in the DTA. ## **DTA’s approach to AI adoption and use** The DTA is adopting AI as part of the Australian Government’s commitment to digital innovation. For more information, see the section on [adopting emerging technologies](https://www.dataanddigital.gov.au/strategy/missions/government-future) in the [_Data and Digital Government Strategy_](https://www.dataanddigital.gov.au/strategy). The DTA is committed to demonstrating, encouraging and supporting the safe and responsible adoption of AI within the Australian Public Service, and in digital and ICT investments, systems and digital services. As part of this commitment, we have implemented [_AI fundamentals training_](https://www.digital.gov.au/ai/ai-in-government-policy/staff-training) for all staff, regardless of their role. ### **How the DTA uses AI** At this time, we are not using AI in any way that members of the public may directly interact with, or be significantly impacted by, without a human intermediary or intervention. The DTA is using AI in the domains of Corporate and Enabling, Service Delivery and Workplace Productivity. From 1 January 2024 to 30 June 2024, the DTA both coordinated and participated in the Australian Government’s trials of a generative AI service, Microsoft 365 Copilot. DTA now continues to make Copilot available to staff. As a prerequisite to using Copilot, DTA staff are required to complete internal training on the use of generative AI. We also have a policy on the use of AI tools by staff, which staff are required to confirm and acknowledge they are familiar with before accessing generative AI tools online. This policy encourages and assists staff to: - not rely on the authenticity or veracity of content generated by AI, without external verification - restrict the distribution of sensitive material to third parties, for example by copy-and-pasting sensitive content. The DTA participated in the [_Pilot Australian Government AI assurance framework_](https://www.digital.gov.au/policy/ai/pilot-ai-assurance-framework). Through our participation in this pilot, we will be introducing a structured AI assisted evaluation model to assist with the Digital Marketplace Panel 2 (DMP2) evaluation process in February 2026. In addition, we are also exploring the potential for AI to be used by our staff and by our ICT systems in accordance with Home Affairs advice. ## **AI safety and governance** Within the DTA, each ICT system has an identified system owner who is accountable for the system, and each AI use case has an identified executive sponsor. All AI use cases are recorded in an internal register to track their progress and status. For new and emerging potential uses of AI, it is the responsibility of the system owner to apply the Pilot Australian Government AI assurance framework, and to identify an appropriate executive sponsor. The ICT system owner and the AI use case executive sponsor are together responsible for: - ensuring that any AI is implemented safely and responsibly - monitoring the effectiveness of the deployed AI system - legal and regulatory compliance of the ICT system - identifying potential negative impacts of the AI use case - implementing measures to mitigate potential harm from AI. ICT system owners and AI use case executive sponsors are accountable to the Executive Board. For more information about the purpose and operation of the Executive Board, see the DTA’s [_annual report_](https://www.dta.gov.au/annual-reports). ## Classification of AI system use cases The DTA currently uses AI in the following system use cases as defined by the Standard for Transparency Statements, details of which are located on the internal DTA AI use case register. **Assisting decision making and administrative action through assessing and making recommendations on submitted applications to a human decision maker:** - By leveraging AI to support the assessment process, the DTA can enhance the consistency and efficiency of administrative decisions. This approach helps ensure that all applications are evaluated against the same set of criteria, reducing potential human bias and increasing transparency. **Workplace productivity through the use of Microsoft 365 Copilot:** - By integrating Microsoft 365 Copilot, the DTA is enhancing staff productivity and collaboration across teams. Copilot leverages generative AI to help automate repetitive tasks, summarise documents, generate emails and reports, and assist with data analysis. This enables staff to focus on higher-value work, make more informed decisions, and reduce time spent on manual processes. This transparency statement was last updated on 1 December 2025. It will be updated as our approach to AI changes, and at least every twelve months. **Update Publication Date** | **Update Comment**\ ---|---\ 1 November 2024 | - Initial version. - Designation of Accountable Officials. 4 December 2024 | - Full transparency statement. - Brings the DTA up to date with the requirements of version 1.1 of the policy. 01 December 2025 | - Update stating Copilot and AI DMP2 are now in use. For further information or enquiries about the DTA’s adoption of artificial intelligence, contact us directly at [_info@dta.gov.au_](mailto:info@dta.gov.au?subject=AI%20transparency%20statement%20enquiry).
    e9aa45f
  4. substantive+1456

    The DTA discloses new AI use cases, including AI-assisted evaluation of Digital Marketplace Panel 2 applications from February 2026, and adds a Service Delivery domain.

    read by Claude Opus 5
    View diff
    The [policy for the responsible use of AI in government](https://www.digital.gov.au/policy/ai/ai/ai-in-government-policy) provides mandatory requirements for departments and agencies relating to [accountable officials](https://www.digital.gov.au/ai/ai-in-government-policy/ai/accountable-officialsility), and [transparency statements](https://www.digital.gov.au/policy/ai/ai-in-government-policy/standard-ai/-transparency-statements). This page provides details of the DTA’s implementation of these policy requirements. On ## **Accountable Officials** The DTA has two accountable officials under the policy. These are the Chief Technology Officer (CTO), [_Andrew Morrison_](https://www.directory.gov.au/people/andrew-morrison) and the Chief Operating Officer (COO), [_Tom Gilmartin_](https://www.directory.gov.au/people/tom-gilmartin). The CTO has primary responsibility for the following areas of the AI policy: - facilitating our involvement in cross-government coordination and collaboration - encouraging the implementation of further actions suggested in the policy. The COO has primary responsibility for the following areas of the AI policy: - developing a policy implementation plan for the DTA - monitoring and measuring the implementation of each policy requirement. - strongly encouraging additional training for staff in consideration of their role and responsibilities, such as those responsible for the procurement, development, training and deployment of AI systems. The following areas have been identified as joint responsibilities of both accountable officials: - embedding a culture that fairly balances AI risk management and innovation - uplifting governance of AI adoption in the DTA - development and implementation of AI fundamentals training for all staff - encouraging the development or alignment of a DTA-specific AI policy - reviewing our policy implementation regularly and provideing feedback to the DTA’s AI policy team - enhancing the response and adaptation to AI policy changes in the DTA. ## **DTA’s approach to AI adoption and use** The DTA is trialling the adoption ofng AI as part of the Australian Government’s commitment to digital innovation. For more information, see the section on _[adopting emerging technologies_](https://www.dataanddigital.gov.au/strategy/missions/government-future) in the [_Data and Digital Government Strategy_](https://www.dataanddigital.gov.au/strategy/missions/government-for-the-future#adopt_emerging_technologies). The DTA is committed to demonstrating, encouraging and supporting the safe and responsible adoption of AI within the Australian Public Service, and in digital and ICT investments, systems and digital services. As part of this commitment, we willhave implemented [_AI fundamentals training_](https://www.digital.gov.au/ai/ai-in-government-policy/ai/staff-training) for all staff, regardless of their role. ### **How the DTA uses AI** At this time, we are not using AI in any way that members of the public may directly interact with, or be significantly impacted by, without a human intermediary or intervention. The DTA is using AI in the domains of Corporate and Enabling, and usage pattern ofService Delivery and Workplace Productivity. From 1 January 2024 to 30 June 2024, the DTA both coordinated and participated in the Australian Government’s trials of a generative AI service, Microsoft 365 Copilot. DTA now continues to make Copilot available to staff. As a prerequisite to using Copilot, DTA staff are required to complete internal training on the use of generative AI. We also have a policy on the use of AI tools by staff, which staff are required to confirm and acknowledge they are familiar with before accessing generative AI tools online. This policy encourages and assists staff to: - not rely on the authenticity or veracity of content generated by AI, without external verification - restrict the distribution of sensitive material to third parties, for example by copy-and-pasting sensitive content. The DTA is participatinged in the [_Pilot Australian Government AI assurance framework_](https://www.digital.gov.au/policy/ai/pilot-ai-assurance-framework). Through our participation in this pilot, we arewill be introducing a structured AI assisted evaluation model to assist with the Digital Marketplace Panel 2 (DMP2) evaluation process in February 2026. In addition, we are also exploring the potential for AI to be used by our staff and by our ICT systems in accordance with Home Affairs advice. ## **AI safety and governance** Within the DTA, each ICT system has an identified _system owner_ who is \_\_ accountable for the system, and each AI use case has an identified _executive sponsor_. . All AI use cases are recorded in an internal register to track their progress and status. For new and emerging potential uses of AI, it is the responsibility of the system owner to apply the Pilot Australian Government AI assurance framework, and to identify an appropriate executive sponsor. The ICT system owner and the AI use case executive sponsor are together responsible for: - ensuring that any AI is implemented safely and responsibly - monitoring the effectiveness of the deployed AI system - legal and regulatory compliance of the ICT system - identifying potential negative impacts of the AI use case - implementing measures to mitigate potential harms from AI. ICT system owners and AI use case executive sponsors are accountable to the Executive Board. For more information about the purpose and operation of the Executive Board, see the DTA’s [_annual report_](https://beta-dta-5.preprod.govcms.gov.au/annual-reports)www.dta.gov.au/annual-reports). ## Classification of AI system use cases The DTA currently uses AI in the following system use cases as defined by the Standard for Transparency Statements, details of which are located on the internal DTA AI use case register. **Assisting decision making and administrative action through assessing and making recommendations on submitted applications to a human decision maker:** - By leveraging AI to support the assessment process, the DTA can enhance the consistency and efficiency of administrative decisions. This approach helps ensure that all applications are evaluated against the same set of criteria, reducing potential human bias and increasing transparency. **Workplace productivity through the use of Microsoft 365 Copilot:** - By integrating Microsoft 365 Copilot, the DTA is enhancing staff productivity and collaboration across teams. Copilot leverages generative AI to help automate repetitive tasks, summarise documents, generate emails and reports, and assist with data analysis. This enables staff to focus on higher-value work, make more informed decisions, and reduce time spent on manual processes. This transparency statement was last updated on 41 December 20245. It will be updated as our approach to AI changes, and at least every twelve months. **Update Publication Date** | **Update Comment**\ ---|---\ 1 November 2024 | - iInitial version. - dDesignation of Accountable Officials. 4 December 2024 | - fFull transparency statement. - bBrings the DTA up to date with the requirements of version 1.1 of the policy. 01 December 2025 | - Update stating Copilot and AI DMP2 are now in use. For further information or enquiries about the DTA’s adoption of artificial intelligence, you can contact us directly at [_info@dta.gov.au_](mailto:info@dta.gov.au?subject=AI%20transparency%20statement%20enquiry).
    078058e
  5. first tracked+5857

    First tracked revision.

    d9446bb