APS AI Tracker

OSGG

Office of the Official Secretary to the Governor-General

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Tracked since 15 July 2026 · 0 changes of substance across 1 capture

The story so far

How to read this

  1. First captured by the tracker.

  2. No change of substance since tracking began.

What the statement says

How to read this

The Office of the Official Secretary to the Governor-General says it makes limited use of AI as assistive technology in corporate and enabling functions, both internally and public-facing, guided by the DTA policy and Australia's AI ethics principles. Governance rests with the CIO as accountable official, supported by a use-case register, blocked access to unauthorised generative AI, AI awareness training and business-area reporting and testing obligations. read by Claude Opus 5

What it says AI is used for

  • Corporate and enabling

Public-facing AI: unclear

Safeguards named: human review of outputs, audit or assurance, staff training, use-case register, incident or concern reporting, testing or evaluation, privacy or security controls, an acceptable-use policy

Against the Standard 7/8

  • Intentions behind AI use
  • Use classified by DTA usage pattern or domain
  • Public-facing use addressed
  • Monitoring and protection measures
  • Compliance with the policy
  • Compliance with legislation
  • Date last updated
  • Public contact

What the policy requiresPolicy v2.0

Accountable official
Chief Information Officer
Strategic position on AI
not mentioned
AI use-case register
in place
Staff training
available
Policy version referenced
unspecified version

What the AI Plan asksAI Plan

Chief AI Officer
not mentioned

Currency as of 29 Aug 2026

Review cadence
other
Says it was last updated
no date given
Last change we observed
none since tracking began
Updated since policy 2.0
can't tell

Commitments

  • will notHas blocked access to unauthorised generative AI tools and services
  • human oversightBusiness areas must test AI suitability and report unintended outcomes, faults or negative impacts to ICT security
  • willWill make it obvious when individuals interact with an AI system or see wholly AI-produced content
  • willWill review this transparency statement biennially or on significant change to AI use or governance
  • willWill maintain a register of AI use cases
  • willMonitors, logs and reports on use of authorised AI tools, applying the Commonwealth AI assurance framework

The statement

How to read this

Office of the Official Secretary to the Governor-General AI Transparency Statement

The Office of the Official Secretary to the Governor-General (the Office) is committed to the responsible and ethical use of Artificial Intelligence (AI) technologies.

This AI transparency statement outlines the Office's approach to AI, aligned with the broader Commonwealth direction and the Office Cyber Security Strategy 2021-26, including:

  • classification of AI use, including where AI interacts with or impacts the public
  • measures to monitor effectiveness of AI use
  • relevant legislation and regulationsAlso appears in 3 other agenciesDPSPBOSENATE
  • DTA policy for responsible AI use in Government
  • efforts to identify and protect the public against negative impacts, and
  • when AI transparency statement was last updated.

To foster an environment where staff and clients can thrive with the support of AI, the Office is committed to continuous learning and adaptation, making sure that its AI strategies evolve alongside the changing expectations of the public, technological advancements and legislation or regulatory changes.

The Office's integration of AI into its operations is guided by:

  • Australia's AI ethics principlesAlso appears in 6 other agenciesACQSCARTCERDPSHOUSEREPSPBO
  • DTA policy for the responsible use of AI in governmentAlso appears in 3 other agenciesARTDPSPBO
  • the Office Cyber Security Strategy 2021-26
  • relevant legislation and regulationsAlso appears in 3 other agenciesDPSPBOSENATE
  • relevant external and industry frameworks, and
  • relevant learnings and outcomes from trials or implementation of AI within the commonwealth or other relevant organisations.Also appears in 1 other agencyPBO

The Office's approach to the adoption of AI is designed to:

  • meet staff expectations for modern ICT experiencesAlso appears in 1 other agencyART
  • reduce the risk associated with the use of AI by the Office
  • to better understand the benefits and risks of using AI
  • to support innovation and unlocking new value using AI, and
  • support whole-of-government direction and policy on the use of AI.Also appears in 2 other agenciesDPSPBO

The Office has adopted the Organisation for Economic Cooperation and Development's (OECD) definition of what constitutes artificial Intelligence.

Table 1, below, shows AI use based on the DTA classification system for AI.

| Domains | Usage patterns | | --- | --- | | Analytics for insights | | | Decision making and administrative action | | | Image processing | | | Workplace productivity | | | Service Delivery | | | Compliance and Fraud Detection | | | Law enforcement, intelligence and security | | | Policy and Legal | | | Scientific | | | Corporate and Enabling | Internal use and public-facing |

Table 1 - AI use classification.

The Office employs limited AI access as part of assistive technologies to the general operations of the agency.

The Office is committed to being transparent about its use of AI and will ensure it is obvious to individuals if:

  • they are interacting with an AI system, such as an AI chatbot, orAlso appears in 2 other agenciesDPSPBO
  • the content is completely AI produced, without human review.Also appears in 2 other agenciesDPSPBO

How AI is Managed by the Office

The Office intends to meet the requirements under the DTA policy for the responsible use of AI by Government through policy, training and careful management of access to AI tools and services.

The Office's accountable officials are responsible for:

  • meeting DTA AI policy requirementsAlso appears in 2 other agenciesDPSHOUSEREPS
  • building AI maturity within the Office, including aligning to relevant best practice, legislation, regulation and whole-of-government direction and policy
  • maintaining a register of AI use cases, and

The Office uses AI awareness training to support staff and clients to use AI safely and responsibly.

The Office has blocked access to unauthorised generative AI tools and services.

The Office employs the commonwealth AI assurance framework to support the safe and ethical use of AI and monitors, logs and reports on the use of authorised AI tools and services.

Business areas that wish to adopt and use AI are required to:

  • report new AI use cases or requests to use AI to their director
  • notify the ICT security team and follow departmental approval and change management processes before using AI
  • undertake testing to evaluate whether AI is suitable for the intended use caseAlso appears in 1 other agencyDPS
  • monitor and assess the value and effectiveness of adopted AI solutions against their use case, and adjust as necessaryAlso appears in 1 other agencyDPS
  • maintain legal and regulatory complianceAlso appears in 1 other agencyDPS
  • report unintended outcomes, faults or negative impacts from AI use to ICT security team, and
  • report if sensitive information is inadvertently entered into Generative AI tools or servicesAlso appears in 1 other agencyPBO

Compliance with the Policy for Responsible use of AI

The Office's CIO was appointed as the accountable official on 8 October 2024, following the DTA standard for accountable officials. The CIO is accountable for:

  • implementation of the DTA Policy for the responsible use of AI in The Office
  • reporting new high-risk use cases to the DTA via email to ai@dta.gov.au
  • acting as the agency's contact point for whole-of-government coordination
  • engaging with whole-of-government AI forums and processesAlso appears in 3 other agenciesDPSHOUSEREPSSA
  • keeping up to date with changing requirements, andAlso appears in 2 other agenciesDPSHOUSEREPS
  • driving engagement with AI training by staff.

The DTA AI Awareness training, quiz and the Office's policy on the acceptable use of generative AI have been made available to staff.

This transparency statement will be reviewed biennially or when significant changes to the use or governance of AI use occur.

For enquiries about AI and its use within the Office, please contact the Office through the Contact page on the Governor-General's website at https://www.gg.gov.au.

Statement text © Office of the Official Secretary to the Governor-General, reproduced for transparency tracking (most agency content is CC BY 4.0 — check the original for specifics).

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